Contracts Specialist

Pemex Procurement International, Inc. is an equal opportunity employer and complies with all applicable federal, state, and local laws. Equality and non-discrimination are principles contained in the PPI ’s Code of Ethics and Code of Conduct. Be Part Of Our Team We take pride in the professional qualifications and experience of our workforce and maintain a wide cultural diversity in our organization. See our open positions listed below. The Contracts Specialist is responsible for providing the analysis and follow-up needed to operate and maintain Long Term Agreements including Framework Agreements. Provides functional support to end-users, buyers, suppliers, and PPI’s personnel on all Agreements related matters. When specifically instructed, is also responsible for supporting the negotiations of Amendments and new Agreements assigned by the Supplier Alliances Manager. LOCATION Houston, TX 77079 ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned) Analyze commercial sections of proposals and validates prices of new goods and/or services quoted by suppliers for inclusion in the corresponding price lists of existing Agreements using data compiled from various sources; Ensures that the new items to be added in the corresponding price list are aligned with the scope of the corresponding Agreement. Prepares and obtains Manager’s approval of commercial recommendations for the addition of new goods and/or services to the existing price list; Recommendations are prepared in Spanish Receives and analyzes, supplier request for price lists updates and conducts the discount adjustment process in accordance with the Agreements and related procedures and work instructions. Prepares and obtains Manager’s approval on price list update recommendations related to annual price list updates and implements the updates in the Automated Information System (“HITEC”); Recommendations are prepared in Spanish. Prepares, obtains approvals, and ensures the sending of invitation letters and requests for information (“RFI”) related to negotiation projects assigned. When instructed by the Manager, prepares Agreements and Amendments drafts ensuring the use of the latest approved contract template, the customer’s requirements, and the legal, commercial, and operational aspects agreed during the negotiation process. Provides support and follow-up to negotiation projects assigned, including but not limited to responses of suppliers to the RFI, including legal documentation. Evaluates comments received from the suppliers regarding the Agreement or Amendment draft and prepares for the Manager’s approval, if needed, a response and/or counterproposal to such comments. Supports the Manager in negotiation sessions with suppliers by coordinating activities, taking notes, and building rapport with supplier’s team to contribute to achieve the desired target; When applicable evaluates counterproposals presented by suppliers and other parties and make suggestions to the Manager, as needed. Prepares and ensures prompt sending of the documentation required to request the customer’s accession to the Agreements; Follows up until the accession process iscompleted. Prepares presentations, coordinates, and participates in kick-off meetings with new suppliers to provide general orientation on the operation of Agreements. Ensures compliance of current Agreements with the customer’s internal policies through the negotiation and implementation of Amendments, as applicable. Supports customer’s contracting process through the assigned Agreements by coordinating the formalization of purchase orders with suppliers, including the corresponding annexes, issued in connection therewith in compliance with current procedures. Responds to inquiries regarding the delivery and/or acceptance status of orders in HITEC. Acts as a focal point with suppliers for all contractual matters to resolve disputes of discrepant shipment/receiving errors, service acceptance registry issues, accounts receivable/payable, performance management, liquidated damages provisions, etc. Escalates in a timely and professional manner any issues that prevent the completion of the task or achievement of targets. Calculates, reviews, and forwards to suppliers, liquidated damages for delay claims in accordance with the terms and conditions of the assigned Agreements. Analyzes supplier’s written objections concerning liquidated damages for delay claims and request additional written information generated by customer or PPI’s logistics department as needed, making necessary changes to the contractual delivery date and/or risk transfer date and verifying partial deliveries in HITEC. Generates liquidated damages for delay credit notes in HITEC to be applied to Supplier’s invoices in compliance with current procedures. Reviews daily reports to ensure the proper operation of the Agreements. When necessary, notifies suppliers of non-compliance with contract requirements and meet with suppliers to review contract performance. Responds to internal customer’s and supplier’s inquiries regarding the interpretation of the terms and conditions of Agreements. Participates in streamlining department’s internal business processes; including but not limited to the preparation and reviewing of procedures and work instructions related to PPI’s Quality Management Systems and any departmental initiatives to improve the quality of the services and internal processes. Elaborates minutes of meetings, as required. Prepares data and assists in internal and external audit processes, as requested. Participates in meetings to resolve client’s and supplier’s concerns. Participates in the courses, seminars, conferences, etc. considered in the department’s training program. Performs other related duties and special projects, as required. EDUCATION AND/OR EXPERIENCE Minimum of two years of experience in procurement and/or negotiation or in a related field. Experience in price analysis. Experience in the interpretation of legal documentation. Knowledge of the Mexican procurement regulations and internal policies applicable to the customers, and oil & gas industry are also a plus. Qualifications Honesty, trustworthiness, integrity, and dependability. Ability to learn new software quickly. Requirements A Bachelor’s degree in an engineering discipline (Industrial engineering preferred) or business with an analytical orientation. Travel: 5% - 20% of the time in the United States, Mexico, or as required. Language: Fluent in English and Spanish; Excellent verbal and written skills with the ability to prepare presentations and reports for management, present information to suppliers and internal/external customers. Special requirements: Computer Skills – Proficient in the use of personal computers and Microsoft Office (Excel, Word, Power Point, etc.). Math Ability – Ability to apply mathematical operations to price changes, economic index calculations, comparative analysis, and basic estimations/projections. Reasoning Ability – Excellent analytical skills; Ability to read, analyze, and interpret general business periodicals, professional journals, financial reports, legal documents, technical procedures, contracts, economic indicators and/or government regulations, Ability to write reports, business correspondence and procedures. Time management – Effectively balance working on multiple projects at one time while successfully meeting tight deadlines.

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies: Responsibility. Interpersonal Skills. Integrity. Organizational Skills. Time Management. Information Management. Communication. Teamwork. Identity. Safety at Work.

PHYSICAL DEMANDS

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Must be able to lift 10-20 lbs. occasionally. #J-18808-Ljbffr PEMEX Procurement International