Legal Assistant

Job Description

Job Description

Chief of Staff KC is seeking a detail-oriented and organized Legal Assistant for a client in the Kansas City Metropolitan area. This position is a great opportunity for a legal support professional who enjoys keeping cases organized, assisting attorneys with day-to-day needs, and helping ensure important documents, deadlines, and client communications are handled efficiently.

Key Responsibilities

• Prepare, edit, format, and proofread legal documents, pleadings, motions, correspondence, and other materials using attorney instructions, dictation, templates, and existing documents.
• Support case preparation and ongoing case management by organizing files, maintaining records, tracking assignments, and monitoring important deadlines.
• Coordinate attorney calendars and schedule client meetings, depositions, hearings, court appearances, and other appointments.
• Prepare and submit legal documents through applicable court filing systems, monitor filing updates, and maintain organized electronic and physical case files.
• Assist with discovery activities, including gathering and organizing records, reviewing documents, preparing discovery materials, coordinating responses, and helping manage document production.
• Support deposition and trial preparation by organizing exhibits, compiling relevant records, preparing case materials, and coordinating logistical needs.
• Assist with the preparation of subpoenas and other litigation-related documents, as well as arrangements for depositions, hearings, and other case events.
• Conduct basic legal and administrative research and prepare summaries of case materials, deposition transcripts, records, and other relevant documents as needed.
• Communicate professionally with clients, opposing counsel, witnesses, experts, court personnel, and other contacts to coordinate information and keep matters moving forward.
• Maintain client information and case management records, prepare routine correspondence, and help ensure files and documentation remain accurate and up to date.
• Assist with administrative responsibilities such as answering calls, relaying messages, coordinating mail and document distribution, arranging attorney travel, and processing expense reimbursements.
• Monitor outstanding tasks and follow-up items, communicate updates as appropriate, and provide additional support to attorneys and team members as priorities arise.

Qualifications

• Previous experience in a legal assistant, legal secretary, paralegal, or similar legal support position is required.
• Strong written and verbal communication skills, with the ability to interact professionally with clients and legal professionals.
• Excellent organizational skills and attention to detail, particularly when handling legal documents, case information, and time-sensitive deadlines.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, along with general computer proficiency.
• Ability to manage multiple assignments, prioritize competing deadlines, and maintain accuracy in a fast-paced environment.
• A proactive, dependable work style with the ability to work independently while contributing to a team.
• Professional judgment, discretion, and the ability to handle confidential information appropriately.