Front Desk Coordinator

Front Desk Coordinator

Ultimate Staffing Services is seeking a professional, customer-focused Front Desk Coordinator to serve as the first point of contact for visitors, employees, and callers in California. The ideal candidate is dependable, proactive, and comfortable managing a variety of administrative and office support responsibilities in a fast-paced environment.

Responsibilities:

Front Desk & Customer Service

• Answer and direct inbound phone calls using a multi-line phone system (RingCentral experience is a plus).
• Welcome visitors, clients, and vendors with a friendly and professional demeanor.
• Escort guests to conference rooms and ensure a positive visitor experience.
• Serve as the primary point of contact for all front office activities.

Administrative Support

• Assist with invoice coding and submission to Accounting.
• Support multiple departments with administrative projects and office-related tasks.
• Maintain accurate notes and retain training information.
• Utilize Microsoft Office applications, including basic Excel functions.
• Learn and navigate multiple systems and office technologies.

Mail & Delivery Coordination

• Accept and sign for incoming mail, packages, and deliveries.
• Distribute incoming deliveries to the appropriate departments.
• Coordinate outgoing mail and shipping requests.

Kitchen & Office Operations

• Stock and restock kitchen supplies throughout the day.
• Monitor inventory levels of snacks, paper products, beverages, and general office supplies.
• Put away large supply orders and deliveries.
• Ensure kitchen, copier, and supply areas remain organized and fully stocked.
• Take initiative to identify and replenish supplies before inventory runs low.

Qualifications:

• Strong customer service and communication skills.
• Professional and confident phone presence.
• Excellent computer skills with the ability to learn new systems quickly.
• Ability to follow directions, take detailed notes, and work independently.
• Strong organizational skills with attention to detail.
• Reliable, punctual, and accountable.
• Team-oriented with a positive, helpful attitude.
• Prior front desk, reception, administrative, or office support experience preferred.

Ideal Candidate:

• Dependable and punctual.
• Self-motivated and able to take initiative.
• Adaptable and eager to learn.
• Professional, friendly, and service-oriented.
• Comfortable handling front desk responsibilities independently while supporting the broader team as needed.

Schedule:

Monday-Friday, 8:00 AM - 5:00 PM

Compensation:

$25.00-$27.00 per hour

Employment Type:

Contract-to-Hire Opportunity

Additional Details:

Max Pay is $27.00. Min Pay is $25.00.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.