Legal Assistant - Senior Level

Job Description

Job Description

We are seeking an experienced Legal Assistant to become a part of our fast paced, high volume team! You will provide overall support to the attorney's needs.

Responsibilities:

• Handle all administrative, legal operation, and organization of assigned attorney's.
• Manage their calendars, expense reports, time sheets, contacts, etc.
• Draft professional correspondence, memoranda, and other legal documents to be reviewed by attorney/paralegal.
• Preparation of court documents.
• Court e-filing.
• Monitor, track and action all active case filings.
• Work closely with administrative support staff (other legal assistants, receptionist, new business intake, office Services, accounting and billing, etc.).
• Enter attorney and paralegal time into the timekeeping system.
• Work with Billing Department and billing attorney to review and revise billing Proformas. Assist in finalizing bills for client distribution.
• Update and maintain contacts, prospect and project pursuit information, and documents in legal management software.
• Performs other tasks and responsibilities as requested by attorney(s).

​ Qualifications:

• Expectation of 5 days in-office.
• Must have previous experience as a legal assistant or paralegal (5+ years preferred).
• High degree of professionalism and discretion in handling highly sensitive and confidential information.
• Proficiency with Office365, Adobe, Microsoft Word, Excel, Outlook, PowerPoint.
• Demonstrated ability to handle multiple assignments and numerous and conflicting deadlines – some of which may include flexibility in work hours.
• Strong organizational skills and attention to detail.
• Strong oral, written, interpersonal, problem solving and customer service skills.
• Ability to prioritize and multitask.
• Deadline and detail-oriented.

​ Education/Experience/Attributes:

• Interest in hands-on learning in a fast-paced, creative and dynamic environment evolving into someone who will look for solutions to issues and not just pass along messages.
• A diligent, mature, responsible individual who is a self-starter, is detail-oriented and attentive to the needs of others.
• Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed.
• Organized with the ability to set priorities, take direction and manage time.
• Data entry and management skills for updating contacts, calendars and files.
• A team player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge.
• Embraces change and recognizes the benefits with a positive outlook.
• Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.
• Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills.
• Expertise knowledge of Microsoft Suites and Online Platforms (PowerPoint, Word, Excel, Outlook, Adobe, etc.) and ability to quickly learn and use virtual meeting platforms such as Microsoft Teams, Zoom, Webex. Willingness to learn new skills and keep up with latest technology.
• Proficiency in written and verbal communication and interpersonal abilities.
• Ability and willingness to be an integral part of a small, fast paced, high energy and dynamic team.