Legal Tech & Ops Associate (IP & Licensing Business)

Legal Tech Associate IP & Licensing Ops

At Mistral AI, we believe in the power of AI to simplify tasks, save time, and enhance learning and creativity. Our technology is designed to integrate seamlessly into daily working life.

We democratize AI through high-performance, optimized, open-source and cutting-edge models, products and solutions. Our comprehensive AI platform is designed to meet enterprise as well as personal needs. Our offerings include Le Chat, AI Studio, Mistral Code and Mistral Compute a suite that brings frontier intelligence to end-users.

We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between France, USA, UK, Germany and Singapore. We are creative, low-ego and team-spirited.

Join us to be part of a pioneering company shaping the future of AI. Together, we can make a meaningful impact.

About the Role

We are seeking a tech-savvy Legal Tech Associate IP & Licensing Ops to join Mistral AI's IP and licensing team. In this role, you will be responsible for managing inbound licensing opportunities, maintaining patent and license databases, and leveraging Mistral AI tools to optimize patent operations and licensing and data partnership processes. You will work closely with the legal, product, and engineering teams to ensure efficient tracking, reporting, and support high-impact data partnership and licensing opportunities.

This role is ideal for someone who is passionate about legal tech, thrives in operational excellence, and wants to use AI to transform how IP and licensing operations are managed. If you love solving legal challenges with technology, analyzing data for strategic decisions, and driving operational excellence, this is the perfect opportunity at the intersection of law and AI.

Key Responsibilities

Licensing & Data Partnerships

• Opportunity Tracking: Maintain and update databases of licensing and data partnership opportunities, tracking status, terms, and key stakeholders.
• Data Analysis: Enrich licensing databases with metadata, deduplicate assets, evaluate content, identify sources, and ensure accuracy using AI, SQL, Python, or/and BI tools.
• Partner Onboarding: Verify legitimacy of new data and licensing partners through business checks. Ensure completion of required agreements and compliance forms.

Patent Operations Management

• Filing Status Tracking: Monitor patent filings, deadlines, and portfolio metrics using dashboards and automated tools.
• Process Optimization: Automate patent operations and improve data accuracy using Mistral AI's tools and external platforms.

Cross-Functional Collaboration

• Stakeholder Alignment: Coordinate with legal, product, and engineering teams to align IP and licensing processes, including documentation, deadlines, and communication.
• Inventor Workflows: Assist inventors with workflows for invention intake, recognition, and documentation in Notion, Slack, and HR systems.

Required Qualifications and Skills

Experience: 3+ years in IP operations, licensing, or a related field, with a focus on data management, process improvement, and operational support.

Technical Proficiency: Strong skills in database management, data analysis, and dashboard creation (e.g., Slack, Notion, Workflows, Excel/G-sheets, SQL, or BI tools).

Attention to Detail: Ability to manage complex datasets, identify discrepancies, and ensure accuracy in reporting.

Communication: Excellent written and verbal communication skills in English, with the ability to collaborate across teams.

Tool Savvy: Experience with IP management software, docketing systems, or similar tools. Familiarity with AI/ML concepts is a plus.

Adaptability: Comfortable working in a fast-paced, evolving environment with a proactive and solution-oriented mindset.

International Mindset: Experience in a global or multicultural setting is a plus.

Benefits

Competitive cash salary and equity

Daily lunch vouchers

Monthly contribution to a Gympass subscription

Monthly contribution to a mobility pass

Full health insurance for you and your family

Generous parental leave policy

Visa sponsorship