Accounts Receivable Coordinator

About ICON Builders ICON Builders is a nationally recognized general contractor specializing in occupied affordable housing renovations. For more than 30 years, we have partnered with owners, developers, and housing authorities to renovate multifamily communities while residents remain in their homes. With more than 25,000 apartment homes successfully renovated across the United States, our commitment to safety, quality, integrity, and collaboration has earned us a reputation for excellence throughout the industry. Role Description The A/R Coordinator will be responsible for overseeing all billings to clients and incoming cash management. Primary responsibilities are listed below. Reports To: General Accountant Able to work full time on-site at ICON Builders Tempe, AZ office Project Draws/Payment Applications Prepare and submit monthly AIA and/or HUD pay applications to respective clients and project teams. Current volume is nine projects, likely to expand over time.Work with project team to compile, review, and complete draw packages, including the AIA or HUD form, schedule of values, lien waives, subcontractor or stored material backup, and any lender/owner specific documentation.Ensure pay applications align with approved contracts and executed change orders.Track submission deadlines, approvals, rejections, and funding timelines. Change Order Billing/Processing Work with project manager to ensure all related CORs are incorporated into a change order and signed prior to draw preparation.Maintain change order logs (in Sage/Procore/etc.) to ensure timely entry into schedule of value/pay applications.Identify unbilled or pending change orders and proactively resolve discrepancies. AR and Cash Management Maintain and manage the accounts receivable aging (Sage 300), proactively following up on outstanding balances.Lead collection efforts while maintaining professional relationships.Record and reconcile cash receipts and other deposits in the accounting system.Monitor retention balances and tack release timing.Communicate with accounts payable regarding owner draw payments related to pending subcontractor draws. Compliance and Documentation Ensure compliance with contractual billing terms, lender requirements, and statutory lien requirements.Coordinate lien waivers, notices, and related documentation in partnership with legal or compliance resources.Support audit, lender, or bonding requests related to A/R and project billing. Reporting and Process Maintain SOP (standard operating procedures) for all procedures under the roles purview as processes evolve.Provide regular A/R reporting to the CFO and leadership team.Identify trends, risks, or issues affecting A/R and recommend corrective actions.Assist in developing A/R policies, billing procedures, and internal controls.Support system improvements related to job cost, billing, and A/R workflows.Provide regular cash forecasting in relation to expected receipts to the General Accountant. Team Collaboration Serve as primary point of A/R contact for project managers and leadership.Mentor or oversee A/R staff, if applicable as the company scales.Promote a culture of accuracy, transparency, accountability, and continuous improvement. Other Serve as backup to accounts payable as applicable.Serve as backup for special accounting projects, audits, or other tasks/reports. REQUIREMENTS & QUALIFICATIONS: 1.2+ years of experience required in a similar or higher-level role within the construction industry. a.Experience with the following preferred: Sage300ProcoreHUD documentationExperience working with lenders and 3rd party inspectors. 2. Understanding of construction contracts, AIA documentation, change orders, retention, and lien processes. 3.Advanced Excel skills and attention to detail. 4.Excellent organizational, communication, and follow-up skills. 5.Detail oriented and highly organized, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. 6.Able to work within the positions schedule (M-F, 8:00am 5:00pm). Able to work full time on-site at ICONs Tempe, AZ office Equal Employment Opportunity ICON Builders is an Equal Opportunity Employer. We are committed to creating an inclusive workplace where employment decisions are based on qualifications, merit, and business needs. We do not discriminate based on race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable federal, state, or local law. Disclaimer This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, or qualifications. ICON Builders reserves the right to modify or assign additional responsibilities as business needs evolve.