Accounting Associate III- Accountants Payable Supervisor (N9)

Accounting Associate IIIThe City of Annapolis is seeking an analytical, thorough, and highly responsible financial professional to serve as Accounting Associate III. This position performs advanced professional financial accounting duties that require the application of standard accounting theories, principles, and techniques in strict compliance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines.This role is distinguished from the Accounting Associate II level by the increased difficulty and complexity of assigned financial workflows, greater independence in executing day-to-day duties, and potential supervisory oversight over subordinate staff. The ideal candidate possesses thorough knowledge of specialized accounting procedures, demonstrated skill in obtaining interdepartmental cooperation in complex work situations, and experience managing high-volume reconciliations, billings, and wire transfers.Essential Job FunctionsFinancial Transactions & Approvals: Prepares, reviews, and approves routine and non-routine accounts payable, cash receipts, and general billing transactions by verifying documentation across multiple sources.High-Volume Reconciliations: Reviews, investigates, and reconciles high-volume, complicated financial transactions, ledgers, journals, vouchers, and statements.Account Entries & Fixed Assets: Coordinates asset, liability, and capital account entries by compiling and analyzing account data. Researches and analyzes basic and non-routine asset information for fixed asset establishment.Specialized Billing & Wire Transfers: Conducts general billing and capital facility assessment billing. Processes all wire payments for utility, general billing, and personal property tax accounts.Real Property Administration: Processes real property transfer forms for all property deeds.Financial Analysis & Reporting: Prepares complex, non-standard financial reports, trend analyses, balance sheets, income statements, and graphical data representations.Audit Preparation & Internal Controls: Prepares for annual and special audits by accurately accumulating data for assigned functional areas. Maintains accounting controls and financial security by adhering to established policies, procedures, and internal control frameworks.Discrepancy Investigation & Root Cause Analysis: Researches and resolves complex billing, invoicing, and budget inquiries. Conducts root cause analyses to resolve recurring process problems and transaction discrepancies.Special Projects & Guidelines: Performs specialized financial analyses for special projects and assists in drafting guidelines, procedures, and reporting templates.QualificationsKnowledge, Skills, and AbilitiesAccounting & Audit Principles: Thorough knowledge of principles and practices of governmental and commercial accounting, auditing practices, GAAP, and GASB standards.Regulatory Compliance: Knowledge of applicable federal, state, county, and local municipal regulations and auditing record maintenance procedures.Software & Systems Aptitude: Proficiency with office automation software, including advanced functions in spreadsheets (Microsoft Excel), databases, word processing, and presentation platforms.Mathematical & Analytical Precision: Skill in performing complex mathematical calculations with speed and accuracy, maintaining meticulous fiscal records, and operating standard business machinery.Report Preparation & Policy Response: Ability to review and reconcile budgetary data, prepare clear and concise financial summaries, and respond to policy/procedural development requirements.Interpersonal & Supervisory Ability: Skill in establishing cooperative working relationships, obtaining cooperation in difficult situations, and effectively supervising subordinate personnel when assigned.Minimum Qualifications:Education: Bachelor's degree in Finance, Accounting, Economics, or a closely related field from an accredited college or university; ANDExperience: A minimum of four (4) years of related professional accounting or fiscal management experience.Equivalent Option: An equivalent combination of education, specialized training, and progressively responsible experience that provides the required knowledge, skills, and abilities may be considered.Employment ConditionsEmployment Conditions & Working EnvironmentPhysical Demands: Work is primarily sedentary, occasionally requiring up to 10 pounds of force to move files or office supplies. Essential physical capabilities include manual dexterity for keyboarding/repetitive motions, reaching, and visual/auditory acuity to operate office machinery.Mental Acuity: High mental acuity is required to make rational, sound decisions through logical and deductive processes.Environment: Executed in a safe and secure office setting.Equal Employment Opportunity StatementThe City of Annapolis Government does not discriminate or retaliate in employment against any person seeking employment or employed in the civil service because of any consideration of political or religious affiliation or belief, race, color, sex, age, family status, national origin, marital status, disability, veteran status, genetic information, sexual orientation, or gender identity.BenefitsSummary of Benefits for Civil ServiceWork Hours: Minimum 35 hour work week, depending upon department operations.Holidays: 12 paid holidays per calendar year.Personal Leave: 3 personal days per calendar year (cannot be carried over).Sick Leave: 15 days sick leave per calendar year, with unlimited accumulation.Annual Leave: Annual leave accumulates per calendar year as noted below (may carry over to the next calendar year 5 days of annual leave per year of service up to a maximum of 30 days).Years of ServiceDays1 through 2 15 days2 through 9 18 days10 through 19 20 daysLongevity Leave: Longevity leave is in addition to the annual leave noted above. It cannot be paid out or carried over and must be used before your next anniversary:Years of ServiceDays20 through 24 1 day25 through 29 2 days30 or more 3 daysHealth Insurance Plans (75% City Paid and 25% Employee Paid, unless otherwise noted):Medical and Prescription Drug (HDHP, EPO, Core, Plus)Dental (Core and Plus)Vision (Core and Plus)Flexible Spending Accounts (Medical and Dependent Care)Health Savings Account (HSA) [HDHP only]Short-Term Disability (100% City paid)Long-Term Disability (100% Employee paid)Core Life and AD&D Insurance for Employee (100% City paid)Optional Life Insurance for Employee, Spouse and Dependents (100% Employee paid)Legal Benefit (100% Employee paid)Employee Assistance Program (EAP) – up to 3 confidential visits with a counselor for the employee, spouse, and their dependentsVEBA/RMSA: A Retiree Medical Savings Account (RMSA) is an individual investment account held in Trust to help employees save for Retiree Health Care costs (can be used after retirement or separation of employment with the City).Employee Assistance Program (EAP) – up to 3 confidential visits with a counselor for the employee, spouse, and their dependentsRetirement Plans: 457(b) Deferred Compensation Plans with MissionSquare, Nationwide Retirement Solutions or Voya FinancialMaryland State Retirement System (Civil Service): 7% employee contributionFull vesting rights after 10 years of service creditFull Service Retirement – Rule of 90 (sum of Age and Eligibility Service must equal 90 or Age 65 with 10 Years Eligibility Service)Employee Rewards & Recognition programEligible to join the State Employees Credit Union (SECU)Please Note: This document is intended to be a brief summary only. Please refer to the individual plan documents, Collective Bargaining Agreements, and the Rules and Regulations of the Personnel System for additional details specific to your benefits. REVISED 2023-08-24 City of Annapolis