Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office activities. This contract position is well suited for someone who can balance multiple tasks, communicate effectively, and handle sensitive information with care. The role offers the opportunity to contribute to a busy team by keeping operations organized, responsive, and efficient.

Responsibilities:
• Coordinate schedules by arranging meetings, managing appointments, and helping maintain an organized calendar.
• Create and format business documents, internal reports, and routine correspondence with a high level of accuracy.
• Keep physical and digital records up to date, ensuring information is easy to access and properly maintained.
• Monitor office supply levels, place orders as needed, and help support smooth day-to-day office operations.
• Assist with team projects by tracking tasks, preparing materials, and providing general administrative coordination.
• Serve as a point of contact for incoming calls and visitors, delivering courteous front-office support.
• Enter and update data in office systems and databases while maintaining accuracy and confidentiality.• Prior experience in an administrative assistant, office support, or receptionist-focused role.
• Ability to manage competing priorities while staying organized and meeting deadlines.
• Strong written and verbal communication skills with a detail-oriented customer service approach.
• Experience handling inbound calls, scheduling, and general front-desk or office coordination tasks.
• Proficiency with data entry, document preparation, and maintaining organized records.
• Demonstrated attention to detail and ability to work with confidential information responsibly.
• Solid problem-solving skills and the ability to support team needs in a fast-paced environment.