Executive Administrative Assistant

Job Description

Job Description

Executive Administrative Assistant

Are you a highly organized administrative professional who thrives in a fast-paced environment? We are seeking an Executive Administrative Assistant to provide critical support to senior leadership while helping keep day-to-day operations running smoothly. This is an excellent opportunity for someone with Executive Assistant, Office Manager, Senior Administrative Assistant, or leadership support experience who is looking to grow with a mission-driven organization.

Candidates with backgrounds in nonprofit organizations, healthcare, or professional services are highly encouraged to apply.

Position Overview

As the Executive Administrative Assistant, you will serve as a trusted partner to leadership by managing schedules, coordinating meetings, supporting communications, handling confidential information, and ensuring operational efficiency. You will act as a key liaison between executives, staff, vendors, and external stakeholders while providing exceptional administrative support.

Key Responsibilities

Calendar & Executive Support

• Manage complex calendars, appointments, and meeting schedules for leadership.
• Coordinate and prioritize competing requests while resolving scheduling conflicts.
• Arrange meetings, conference calls, and special events.

Communication & Administrative Coordination

• Serve as a primary point of contact for internal and external stakeholders.
• Screen phone calls, emails, and visitor inquiries with professionalism and discretion.
• Draft, edit, and proofread correspondence, presentations, reports, and other business documents.
• Maintain organized records, files, and administrative documentation.

Meeting & Event Management

• Coordinate meeting logistics, agendas, materials, and follow-up items.
• Prepare meeting packets and presentations for leadership.
• Take detailed meeting notes and distribute action items as needed.
• Support special projects, board meetings, and organizational events.

Travel & Expense Administration

• Coordinate travel arrangements, accommodations, and itineraries.
• Prepare and submit expense reports and reimbursement documentation.
• Track travel and administrative expenses accurately and efficiently.

Confidentiality & Professional Support

• Handle highly confidential employee, organizational, and leadership information.
• Exercise sound judgment and professionalism in all interactions.
• Support leadership with special projects and administrative initiatives.

Qualifications

Required Experience

• 3-5+ years of progressive administrative experience.
• Previous experience supporting a manager, director, executive, or department leader.
• Executive Assistant, Administrative Assistant, Office Manager, or similar experience preferred.
• Experience in nonprofit, healthcare, or mission-driven organizations is a plus.

Skills & Abilities

• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines simultaneously.
• Professional, customer-service-oriented demeanor.
• Strong problem-solving and decision-making skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Technical Skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with Google Workspace preferred.
• Ability to quickly learn new software and systems.

Details:

• Position Type: Contract-to-hire opportunity with long-term potential
• Competitive pay: $22-$26/hour
• Location: Albuquerque, NM 87105
• Opportunity to support organizational leadership
• Collaborative and mission-focused work environment
• Excellent opportunity for career growth and professional development

If you're an experienced administrative professional who enjoys supporting leadership, managing priorities, and helping organizations succeed, we'd love to hear from you!

Pay Details: $22.00 to $26.00 per hour

Search managed by: Erin Fuqua

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.