HIM Specialist I

Health Information Management Specialist

The position supports day-to-day HIM operations across multiple hospitals and multiple HIM functional areas (Data Integrity, Document Imaging, Birth Registry, Deficiency Management, Release of Information). Ensures records are accurate, complete, and timely and protects PHI per HIPAA and HITECH and policy.

Primary responsibilities include:

• Process and route documents and images; index and scan with quality checks; basic patient and encounter validation; approved demographic and chart updates; straightforward requests (minimum necessary).
• Maintains the integrity of the Master Patient Index (MPI) by monitoring and researching patient demographics, identifying potential duplicate patients, and reporting potential patient overlays.
• Prep, scan/import, and index patient documents in the document management system ensuring proper document type, patient encounter, account, invoice, guarantor, and other indices follow indexing guidelines/requirements.
• Collect all data elements mandated by state regulations and required for accurate birth certificate preparation.
• Perform medical record analysis across multiple service lines, multiple hospitals including, but not limited to, Emergency Department, Outpatient and Inpatient records to ensure documentation accuracy and compliance per the Medical Staff Rules & Regulations, Medical Staff Bylaws, Joint Commission, and other regulatory requirements.
• Efficiently retrieves, opens, sorts, and routes incoming correspondences received via mail, e-mail, and faxes ensuring timely handling and accurate documentation.
• Meets productivity, timeliness, and quality standards and goals set by the department.

Qualifications:

• High School Diploma or equivalent required.
• Type a minimum of 30 words per minute.
• Basic proficiency in Microsoft Windows operating system.
• Basic proficiency in Microsoft 365 applications (Word, Excel, Outlook, PowerPoint).
• Medical Terminology preferred or within 1 year of hire.
• One (1) year of experience in Health Information Management (HIM), Revenue Management or Revenue Cycle, or a Healthcare field preferred.
• Completion of Health Information Management, Healthcare Informatics, Health Information Technology, or Health Service Administration degree program can substitute for one (1) year of experience preferred.