Admin Support Specialist

Admin Support Specialist

This position will serve as receptionist in the Business Operations office and as the initial point of contact for inquiries, triaging requests and handling routine inquiries that do not require escalation. This position also provides general administrative support to the office, including meeting preparation and minutes, management of supplies, facilities management and mail. This position is responsible for filing and records management including maintenance of forms and on the website. This position will be responsible for coordinating interviews, meetings and special events (orientations, training sessions, etc.). This position will work in tandem with others in the office to fulfill varying, everyday administrative duties.

Minimum Education and Experience Requirements: High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences: Proficiency with Microsoft Office Suite, (Teams, Word, Outlook, SharePoint, etc.) Demonstrated ability to troubleshoot or resolve basic computer hardware, software, or peripheral issues, including common desktop, laptop, printer, or connectivity problems. Highly organized with ability to prioritize multiple tasks based on project needs. Capable of working independently while collaborating effectively across interdisciplinary teams. Excellent oral and written communication skills.

Special Physical/Mental Requirements: Campus Security Authority Responsibilities - Not Applicable.

Equal Opportunity Employer Statement: The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

1. Curriculum Vitae / Resume
2. Cover Letter
3. List of References

Supplemental Questions

1. * Tell us about your proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint) and how you have used them in a professional work environment. (Open Ended Question)
2. * Describe your experience taking and preparing meeting minutes. (Open Ended Question)
3. * Do you have any experience with WordPress or website management/editing? (Open Ended Question)
4. * This is an in-person position with no remote work. Are you able to work daily on campus?
   • Yes
   • No