Administrative Assistant III - ROTC Liaison

Salary: $24.45 - $29.00 Hourly Location : Golden, CO Job Type: Full Time Job Number: GLA - JR108713 - 06/26 Department: Colorado School of Mines Opening Date: 06/25/2026 Closing Date: 7/12/2026 11:59 PM Mountain FLSA: Determined by Position Type of Announcement: This position is open only to Colorado state residents. Primary Physical Work Address: 1500 Illinois St. Golden, CO 80401 FLSA Status: Non-Exempt; position is eligible for overtime compensation. Department Contact Information: Human Resources, View phone number on click.appcast.io, View email address on click.appcast.io How To Apply: Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed. Department Information Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines was selected by the Colorado State Legislature as the state's first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions." Colorado's oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder. MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE: Medical, Dental, and Vision Insurance Generous vacation and sick leave plus 13 paid holidays State retirement plan (PERA) Parental Leave Reduced cost tuition for employee and family members Life and Disability Insurance Professional growth and training opportunities Access to technology and equipment Colorado State Employee Assistance Program Access to a world-class recreation center Interaction with an international population and cultural events Description of Job The Administrative Assistant III - ROTC Liaison serves as the central coordination point between the university and Army and Air Force ROTC programs. This role is critical to ensuring seamless operations across multiple departments, military partners, and cross-enrolled schools. The ROTC Liaison facilitates a wide range of administrative functions including student services, cadet record management, financial coordination, event planning, and interdepartmental collaboration. This position also acts as a primary resource for cadets, prospective students, and campus partners. Key Responsibilities Program & Operations Coordination Serve as the primary liaison between university departments and ROTC military units (Army and Air Force). Support Mines Veteran's Alliance Coordinate key functions related to admissions, registration, scholarships, housing, and financial aid. Maintain communication with cross-enrolled partner institutions. Student & Cadet Support Maintain accurate and compliant cadet records in alignment with Department of Defense standards. Provide guidance and support to current and prospective ROTC students. Coordinate referrals and resources to support student success. Event Planning & Execution Plan and execute 8-10 annual events including orientation programs, ceremonies, recruiting events, and formal functions. Manage logistics such as guest coordination, budgets, invitations, and on-site support. Financial & Budget Administration Monitor and manage multiple budgets, including tracking expenditures and reconciling accounts. Ensure compliance with institutional and state financial policies. Administrative & Office Management Oversee daily office operations, including scheduling, communications, and documentation. Maintain department website and assist with marketing and outreach efforts. Coordinate calendars, meetings, and reporting. Work Environment & Culture This position is part of a close-knit and supportive team committed to student success. The ROTC community is collaborative, respectful, and mission-driven, with strong partnerships across campus and with military leadership. What Makes This Role Unique Opportunity to work closely with ROTC students and support future military leaders Exposure to cross-functional collaboration with both university and federal stakeholders Involvement in high-visibility events and ceremonies Meaningful impact on student development and success Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application. Class Code & Classification Description:

G3A4XX

MINIMUM QUALIFICATIONS:

Experience Only: Three (3) years of relevant experience which include administrative coordination in a complex or multi-stakeholder environment (Experience must be clearly documented in the "Work History" section of your application. "See Resume" will not be accepted.) OR Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. ( TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT.) PREFERRED QUALIFICAITONS: Prior relevant state service Required Skills & Qualifications Core Competencies Strong organizational skills with excellent follow-through Effective written and verbal communication High attention to detail Interpersonal Skills Professional and approachable communication style Ability to work with diverse student populations Collaborative, service-oriented mindset Relevant Experience Administrative coordination in a complex or multi-stakeholder environment Experience supporting student programs, higher education, or similar environments preferred Ability to manage confidential information with discretion CONDITIONS OF EMPLOYMENT: Background check Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director. Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at View email address on click.appcast.io within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.gov/board-rules. Supplemental Information Colorado School of Mines is committed to equal opportunity for all persons. Minesdoesnot discriminateon the basis ofage, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteranstatusor current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses. Mines' commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures,programsand activities and in its efforts to achieve a talented student body and workforce. Through its policies, procedures and resources, Minescomplies withfederal law, Colorado state law, administrative regulations, executiveordersand other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety. Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world's problems and educating the next generation of change makers? Are you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the educational and work experience? Look to Mines. The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon. 01 This position requires: Three (3) years of relevant experience which include administrative coordination in a complex or multi-stakeholder environment (Experience must be clearly documented in the "Work History" section of your application. "See Resume" will not be accepted.)OREducation and Experience:A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT. Do you meet this requirement? Yes No 02 If you answered "yes", please explain how you meet this requirement. If you answered "no", please enter "n/a". 03 What past experiences have prepared you to support student populations? Required Question State of Colorado