Purchasing Agent

Monthly Pay: $4,472 - $6,000 USD per month

Summary:

A purchasing request arrives, gets reviewed, matched with supplier information, entered into the purchasing workflow, tracked, and closed with clear updates. The Purchasing Agent supports timely access to approved goods and services by organizing routine buying activities and keeping request details accurate from start to finish. This role sits on the purchasing team and works under a purchasing team lead while partnering with requesters, suppliers, receiving contacts, and operations colleagues. The role requires a 40-hour weekly commitment. Working days and shift times may vary. This is a fully remote, work from home position based in New York, United States. The Agent uses sound judgment to identify missing details, seek clarification, and route exceptions to the appropriate purchasing contact.

Job Responsibilities:

• Monitor incoming purchasing requests from a shared queue, email messages, and internal workflow submissions, then acknowledge receipt and organize work by requested need date.
• Review requests for item descriptions, quantities, supplier details, delivery locations, and required internal approvals before moving them forward.
• Contact requesters by email or phone when information is incomplete, unclear, or inconsistent, and record clarifications in the request history.
• Search approved supplier information and request routine pricing, availability, and delivery estimates when needed for a complete purchasing request.
• Compare supplier responses against the request details and share straightforward findings with the requester or purchasing team lead for direction.
• Create and update purchasing entries in an enterprise resource planning system such as SAP S/4HANA, following established naming and routing practices.
• Prepare purchase orders for review, confirm that approved details are reflected correctly, and send finalized orders to suppliers through established channels.
• Record supplier confirmations, expected delivery dates, item substitutions, and requester updates using a spreadsheets and data entry tool such as LibreOffice Calc.
• Follow up with suppliers or internal receiving contacts on overdue confirmations or changed delivery details, escalating unresolved issues to the purchasing team lead.
• Maintain organized request histories and status updates; quality is judged by accuracy, turnaround, complete notes, and timely follow-up.

Qualifications:

• High school diploma or equivalent.
• No experience required; related experience preferred.
• Interest in purchasing workflows, supplier coordination, product details, pricing comparisons, and routine buying support.
• Familiarity with enterprise resource planning systems such as SAP S/4HANA preferred.
• Ability to use spreadsheets and data entry tools such as LibreOffice Calc to organize request details and status information.
• Ability to read item descriptions, compare supplier responses, and identify missing or conflicting request details.
• Clear written and verbal communication for professional interactions with suppliers, requesters, and internal colleagues.
• Reliable computer, high-speed internet, and quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work supporting purchasing activities from a dedicated home workspace.
• Structured onboarding and training on SAP S/4HANA and LibreOffice Calc workflows.
• Regular check-ins with the purchasing team lead to review questions and priorities.
• Skill building in supplier evaluation, request coordination, purchasing workflow support, and status tracking.
• Health coverage, paid leave, maternity leave, bonus opportunities, and stipends.