Shipping, Receiving & Administrative Assistant

Role Description The Shipping, Receiving & Administrative Assistant is a full-time, on-site role based in the Santa Maria area. This position is responsible for coordinating incoming and outgoing shipments, including verifying orders, preparing packing lists, and updating inventory records. The role includes receiving deliveries, organizing storage areas, and maintaining a clean, orderly workspace. Administrative responsibilities involve answering phones, greeting visitors, managing correspondence, and supporting office tasks such as filing, data entry, and document preparation. The assistant collaborates with operations and management to ensure timely shipping, accurate records, and smooth day-to-day office and warehouse workflow.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including filing, data entry, and document organization.
• Professional Phone Etiquette and effective Communication skills for interacting with customers, vendors, and team members.
• Experience or aptitude in Executive Administrative Assistance, such as calendar coordination, basic reporting, or supporting management as needed.
• Ability to handle shipping and receiving tasks, including inventory tracking, order verification
• Strong attention to detail, reliability, and time-management skills in a fast-paced setting.
• Proficiency with basic computer applications (email, spreadsheets, and office software); experience with inventory or ERP systems is a plus.
• Previous experience in an administrative, warehouse, or operations support role is preferred but not required.