Administrative Reporting Specialist

Job Description

Job Description

Do you enjoy organizing information, working with numbers, and making sure every detail is right? AET is looking for an Administrative Reporting Specialist to turn information from our field teams into accurate, professional project reports. This role is ideal for someone with strong administrative, data entry, or document coordination skills who takes ownership of their work and meets deadlines. No HVAC background is needed as training on our reporting process and technical terms will be provided.

 

Responsibilities

• Enter field readings, equipment details, and other project data into report templates
• Prepare preliminary, progress, and final Testing, Adjusting, and Balancing (TAB) reports
• Check reports for missing information, numerical errors, inconsistencies, and formatting issues
• Contact field technicians and project managers to clarify information and keep reports moving
• Review drawings, schedules, and project documents with training and support
• Calculate totals, percentages, and other report figures
• Organize electronic files, track revisions, and prepare PDFs and project closeout documents
• Manage assigned reports to meet project deadlines
• Handle company, customer, employee, and project information confidentially

 

Required Qualifications

• High school diploma or equivalent
• Strong typing, data entry, and computer skills
• Working knowledge of Microsoft Word, Excel, Outlook, and PDF software
• Careful attention to detail, especially when reviewing numbers
• Clear written and verbal communication
• Dependable attendance and ability to manage several assignments at once

 

Preferred Qualifications

• Entry-level experience in administrative support, reporting, construction administration, or project coordination
• Familiarity with Bluebeam, Adobe Acrobat, mechanical drawings, or TAB reporting
• Strong attention to detail and time management skills
• Effective written and verbal communication skills

\nCompany Description

Addison Energy Technologies, LLC (AET) is a woman owned professional services firm specializing in Building Commissioning; Commercial Building Inspections; and Testing, Adjusting, and Balancing (TAB). We provide our services to the Health Care, Entertainment, and Industrial sectors as well as Local, State, and Federal Governments. AET is headquartered in Northeast Georgia. We are a customer driven organization and continue to live by the age old credo: Customer Satisfaction is the number one priority.

Company Description

Addison Energy Technologies, LLC (AET) is a woman owned professional services firm specializing in Building Commissioning; Commercial Building Inspections; and Testing, Adjusting, and Balancing (TAB). We provide our services to the Health Care, Entertainment, and Industrial sectors as well as Local, State, and Federal Governments. AET is headquartered in Northeast Georgia. We are a customer driven organization and continue to live by the age old credo: Customer Satisfaction is the number one priority.