Human Resources Specialist

Our client is a boutique financial services firm with offices in New York City, Florida, and Hong Kong. They are seeking an HR Specialist to join their collaborative, three-person HR and Operations team. This will sit out of their Tampa, FL offices.

Reporting directly to the Head of HR & Operations, this individual will support day-to-day HR functions across the firm's U.S. and international offices. You will also support one Partner from an administrative perspective. The ideal candidate is polished, proactive, highly organized, and comfortable taking ownership in a lean, fast-paced environment.

HR Responsibilities

• Manage onboarding and offboarding across all offices, including documentation, background checks, system setup, and employee transitions.
• Administer employee benefits programs, including medical, dental, vision, retirement plans, and annual open enrollment.
• Maintain accurate employee records in ADP and coordinate payroll updates, compensation changes, and deductions.
• Serve as a point of contact for employee inquiries regarding benefits, payroll, HR policies, and general HR matters.
• Prepare offer letters, employment agreements, employee communications, and other HR documentation.
• Support employee relations, performance management, and annual review processes.
• Assist with recruiting, interview coordination, and new hire activities as needed.
• Support HR compliance, policy development, and consistent HR practices across domestic and international offices.
• Prepare HR reports, track headcount, and maintain accurate personnel files and employee data.
• Partner closely with the Head of HR & Operations on HR initiatives, process improvements, and special projects.

Admin Responsibilities

• Manage the Partner’s calendar, schedule meetings, and coordinate appointments, proactively resolving scheduling conflicts.
• Arrange domestic and international travel, including transportation, accommodations, and detailed itineraries.
• Screen calls, monitor correspondence, and communicate professionally with clients, colleagues, and external contacts.
• Prepare and organize meeting materials, documents, presentations, and expense reports while maintaining accurate files.
• Provide day-to-day administrative support, handle confidential information with discretion, and assist with special projects as needed.

Qualifications

• Bachelor's degree required.
• Approximately 2-5 years of Administrative and HR experience.

Job ID: 48664