Executive Assistant III

Executive Assistant IIITexas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.Join a dynamic leadership team and make a meaningful impact on the future of medical education. The Executive Assistant III to the Dean at the Texas A&M University Naresh K. Vashisht College of Medicine serves as a partner to the Dean, providing strategic administrative support while helping drive the mission and vision of the college. This highly visible role offers the opportunity to work closely with senior leaders, faculty, staff, students, and external partners, coordinating high-level initiatives, managing executive operations, and supporting key college priorities. The ideal candidate is a proactive, resourceful professional who thrives in a fast-paced environment, demonstrates exceptional organizational and communication skills, and is committed to excellence, collaboration, and service. If you enjoy solving complex challenges, managing high-profile projects, and contributing to an innovative academic environment, this is an exciting opportunity to make a lasting difference.Responsibilities:Provide direct administrative support to the Dean of the Vashisht College of MedicineManage the Dean's calendar, plan/coordinate schedules and coordinate travel arrangementsEvaluate documents submitted for Dean's signatureComplete reports, take minutes for meetings, and draft correspondence on behalf of the DeanManage the Office of the Dean administrative functionsRespond to phone, email, and in-person inquiries, schedule meetings by priority, direct and delegate tasks appropriately to staff and departmentsMonitor and manage account information and financial documentationMaintain highly sensitive and confidential informationAssist new hires with integration to the Vashisht College of MedicineManage records for survey assessment and accreditationIdentify and recommend improvements for administrative procedures and make evaluative judgments in implementing changesFormulate, interpret, and implement guidelines, rules, and regulationsProvide logistical support in planning and coordinating internal and external meetings and special events. Includes preparing background material, scheduling, ordering, organizing, and disseminating information throughout the Vashisht College of Medicine and other external entitiesAssist with special events including Commencement, tailgate, awards ceremonies, staff appreciation, and other college wide eventsResearch and handle special projectsManage the Executive Committee, which includes ensuring compliance with the college guidelinesOversee scheduling and agenda development, attend all meetings, and track minutes and action itemsProvide direct and indirect supervision over administrative staff and student employees in the Office of the DeanProvide mentorship, technical administrative training, and guidance, ensuring quality of work as well as long-range planning and coordination of workflowQualifications:Bachelor's degree or equivalent combination of education and experienceSix (6) years of related administrative experienceMaster's DegreeExperience in higher-level education administration supportExperience working with a variety of individuals and communitiesStrong organizational skills, attention to detail, and the ability to manage various tasks and priorities in a fast-paced environmentAbility to multitask and work cooperatively with othersAbility to build strong working relationships and a productive work environmentKnowledge of database, spreadsheet, presentation, and word processing softwareExcellent interpersonal and communication skills, and ability to plan and organize effectivelyMaintains professionalism and composureAbility to demonstrate initiative by independently taking action to solve problemsHandle sensitive data with extreme care and maintain confidentiality in sensitive situationsWe are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums12-15 days of annual paid holidaysUp to eight hours of paid sick leave and at least eight hours of paid vacation each monthAutomatic enrollment in the Teacher Retirement System of TexasHealth and Wellness: Free exercise programs and release timeProfessional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and moreEducational release time and tuition assistance for completing a degree while a Texas A&M employeeLiving Well, a program at Texas A&M that has been built by employees, for employeesApplications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.