Union Payroll Specialist

Union Payroll Specialist

Ensure the accurate and timely processing, printing, and distribution of payroll checks in accordance with company policies, procedures, and government legal requirements. Responsible for managing payroll for 300-500 employees, calculating prevailing wages, and handling job costs for both union and non-union employees.

Responsibilities

• Process payroll for 300-500 employees.
• Calculate prevailing wage and job costs for union and non-union employees.
• Enter adjustments to payroll, including garnishments, deductions, wage assignments, vacation checks, bonus checks, and advances.
• Request supplemental checks such as child support, employee savings deposits, net deposits, and taxes.
• Process monthly billings for health and dental insurance and union dues.
• Maintain all required records, filings, and reports pertaining to payroll.
• Ensure timely filing of all required government forms and reports.
• Complete monthly, quarterly, and yearly reports and filings.
• Process, request, and manage IRS and state tax checks.

Essential Skills

• 5+ years of Union Payroll experience.
• Certified payroll reporting experience.
• Knowledge of California payroll rules and interstate differences.
• Ability to adapt to changes in prevailing wage laws and regulations.

Additional Skills & Qualifications

• Experience with Excel, including pivot tables and VLOOKUPs.
• Understanding of reconciliation to the General Ledger.
• Experience with certified payroll reporting.

Work Environment

This role supports a division in San Jose, CA. Initially, 100% in-office attendance is required during training, after which the position transitions to a hybrid schedule with in-office work from Tuesday to Thursday. The office is located at 1860 S 10th St, San Jose, CA. The work involves navigating complexities related to 15 different unions and their sub-agreements, managing weekly payroll for California employees, and co-managing with another Payroll Lead. The team, composed of a Payroll Manager and three Payroll Specialists, operates in a dynamic environment where functions are segmented for clear ownership.

Job Type & Location

This is a Contract to Hire position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $35.00 - $50.48/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave).

Workplace Type

This is a hybrid position in Minneapolis, MN.

Application Deadline

This position is anticipated to close on Sep 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.