Temporary Senior Accounts Payable Specialist

Senior Accounts Payable Specialist

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Forbes is seeking an experienced, analytical, and highly independent Senior Accounts Payable Specialist for a temporary assignment to serve as a key operational partner to the AP Director. This hands-on role takes ownership of day-to-day accounts payable activities, anticipates issues, resolves complex exceptions, and helps ensure that invoices, approvals, payments, and reporting move accurately and on schedule. The ideal candidate combines strong accounting fundamentals with sound judgment, initiative, and the ability to understand how AP activity affects the broader business. This is not a people-management role.

This is a three month assignment with the potential to extend. Preference will be given to candidates in the New York/New Jersey tri-state area.

Responsibilities:

• Daily AP Operations & Ownership: Independently manage daily AP priorities across invoice intake, coding, approval follow-up, exception resolution, and payment preparation; monitor work in progress and proactively address bottlenecks and approaching deadlines.
• Hands-On Processing & Review: Process and review invoices and Concur expense reports for accuracy, proper coding, documentation, approvals, and policy compliance; remain comfortable handling transactional work as business needs require.
• Analytical Problem Solving: Investigate complex or recurring invoice discrepancies, duplicate payments, vendor disputes, and missing information; identify root causes, recommend practical solutions, and escalate material issues with a proposed course of action.
• AP Aging & Month-End Support: Review AP aging and open items, investigate unusual or stale balances, support reconciliations and accruals, and partner with the accounting team to support an accurate and timely month-end close.
• Payments & Controls: Prepare and initiate domestic and international wire and ACH payment runs in accordance with approval requirements, segregation-of-duties controls, and established security procedures; flag unusual or urgent payment requests.
• Vendor Management & Compliance: Coordinate vendor onboarding, maintain accurate vendor master data, obtain and review W-9/W-8 documentation, respond to vendor inquiries, and support annual 1099 reporting.
• Communication & Judgment: Serve as a reliable point of contact for employees, vendors, and Finance colleagues; resolve routine operational issues independently while keeping the AP Director informed of significant risks, exceptions, and trends.
• Process Improvement & Reporting: Use ERP reports and Excel to identify errors, recurring issues, and opportunities to streamline workflows; recommend practical improvements using system functionality, automation, and approved AI tools where appropriate.

The ideal candidate:

• 57+ years of progressive accounts payable or related accounting experience, including substantial independent ownership of AP workflows.
• Strong understanding of general ledger coding, accruals, reconciliations, internal controls, and the impact of AP activity on financial reporting and cash requirements.
• Demonstrated ability to analyze data, recognize patterns, investigate exceptions, and solve unfamiliar problems without step-by-step direction.
• Advanced Excel skills, including pivot tables, lookups, and analysis of large transaction lists; proficiency with Microsoft Office.
• Hands-on experience with ERP and expense systems; Concur, and Carta AP experience are desirable.
• Excellent organizational skills, written and verbal communication, attention to detail, and ability to prioritize competing deadlines.
• Proven initiative and sound judgment, including knowing when to make a decision independently and when to escalate a control, compliance, or financial risk.

The hourly rate for this role is $40.00 - $43.00

Forbes has estimated the compensation range set forth above in good faith. The compensation range is what we believe we will offer, and ultimately pay, a successful candidate. In determining this range, we consider the experience, level of education (if applicable to the role), knowledge, skills, and abilities required to be had by a successful candidate as well as the budget and the company's pay rates, generally. This said, we may have to make changes to our compensation estimates and job descriptions from time to time and we expressly reserve the right to do so. Should we make any such changes, this advertisement will be revised to reflect such revisions. We encourage you to occasionally re-visit this advertisement to ensure that you are abreast of any changes. Thank you for your interest in joining Forbes!

This role may evolve over time. While this job description outlines the primary responsibilities, additional duties may be assigned as business needs change. Forbes aims to offer employees the flexibility they need in order to be successful. Some positions may require candidates to be based in a specific location for consideration while some roles may be fully remote (within the U.S.) if it aligns with the needs of the position. This position is only open to candidates residing in California, Colorado, Connecticut, District of Columbia, Florida, Georgia, Maine, Maryland, Massachusetts, New Jersey, New York, North Carolina, Pennsylvania, South Carolina, Tennessee, Texas, & Washington. Due to business operations and compliance requirements, we are unable to consider applicants based outside these states at this time.

Forbes is an equal opportunity employer.

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