Administrative Assistant

Job Posting Information
Posting Number
PG195114SP

Internal Recruitment
No

Working Title
Administrative Assistant

Anticipated Hiring Range
$45,000 - $50,000

Work Schedule
M-F, 40 hours, 8-5 with some limited daily flexibility

Job Location
Raleigh, NC

Department
Communication Technologies

About the Department
ComTech provides services for the entire campus as well as remote campus sites within Wake County and the CMAST facility in Morehead City. Services to faculty, staff, and students include voice, voice messaging, long distance, data circuits, collaboration tools, and maintenance of all related telecommunications equipment and infrastructure.

ComTech is responsible for the management and operations of the enterprise critical IT facilities including data centers . The communications environment consists of approximately 12,000 phone lines long with almost 100,000 network ports over more than 43,000 faceplates.

Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
What we offer:

• Medical , Dental , and Vision
  
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
  
• And so much more!
  

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties
Play a key role in supporting the daily operations of NC State's Communication Technologies team (ComTech). As the Administrative Assistant/Office Manager for ComTech and other OIT units as needed, you will provide high-level administrative support to department leadership while helping ensure efficient office operations, effective communication, and exceptional service for staff and campus partners. Your work will directly support the Assistant Vice Chancellor and leadership team, enabling them to focus on advancing the university's technology initiatives.

Key Responsibilities

Executive & Administrative Support

• Provide administrative support to the Assistant Vice Chancellor and four direct reports, including managing complex calendars, coordinating meetings, preparing correspondence, and performing a variety of administrative and clerical functions.
• Coordinate meeting logistics and scheduling with campus stakeholders to support efficient communication and collaboration.

Office Operations & Team Support

• Manage day-to-day office operations, including coordinating travel arrangements, office supply purchasing, and administrative support for departmental HR-related processes.
• Provide administrative support for ComTech and other OIT units as needed to help ensure smooth departmental operations.

Communication & Customer Service

• Serve as a resource for department staff by responding to inquiries, directing requests to the appropriate resources, and providing responsive, professional customer service.
• Utilize office productivity and collaboration tools to support communications, maintain information, and perform routine updates to departmental web content.

If you arean organized, customer-focused professional who enjoys supporting leadership, coordinating multiple priorities, and helping a team operate efficiently, we encourage you to apply. This is an opportunity to contribute to a collaborative organization that supports the technology services relied upon by the NC State community.

Other Responsibilities

• Other duties as assigned.

Qualifications
Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Qualifications

• Experience providing executive-level administrative support, including managing complex calendars, coordinating meetings, and arranging travel for senior leaders.
• Experience supporting office operations in a higher education, information technology, or similarly complex administrative environment.
• Demonstrated proficiency with Google Workspace (Docs, Sheets, Slides, and Forms) and experience maintaining or updating web content.
• Experience coordinating administrative processes related to travel, purchasing, office operations, or human resources.
• Strong organizational skills with the ability to manage multiple priorities, maintain confidentiality, and work independently while supporting a collaborative team environment.

Required License or Certification
N/A

Valid NC Driver's License required
Yes

Commercial Driver's License Required?
No

Recruitment Dates and Special Instructions
Job Open Date
07/23/2026

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
07/29/2026

Notice to Applicants

Please note that the work history on your resume must also be included in your application.

Special Instructions
Please submit a resume, cover letter, and contact information for at least 3 professional references.

Position Details
Position Number
00046325

Position Type
SHRA

Position Classification Band Title
Administrative Support Specialist

Position Classification Band Level
Advanced

Position Classification Salary Range
$ 34,602 - $ 58,870

Salary Grade Equivalency
NC10

Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00

Appointment
12 Month Recurring

Mandatory Designation - Adverse Weather
Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events
Non Mandatory - Emergency Event

Time Limited Position
No

Time-Limited Appointment Length (if applicable)

Department Id
516001 - Communication Technologies

EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact View phone number on click.appcast.io to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io .

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.