AR & AP Analyst

AR & AP Analyst
Noovo Las Vegas NV Full-Time On-Site

Noovo builds premium Class B camper vans custom-configured for people who want life on the road with real comfort and craftsmanship. As production scales were tightening the accuracy and discipline of how money goes out and comes in.

Youll be the checkpoint between a captured invoice and an approved payment. AI-assisted intake in Cashflow360 handles capture and initial coding. Your job is the judgment: Was it received Does the price match what we negotiated Are we owed a credit Every bill leaves your desk approved disputed with a documented reason or held with a named owner and a clearing date. Nothing sits in limbo.

Youll bring the same discipline to receivables: accurate customer invoices deposits tracked against each build and aging worked actively.

Youll report to the Director Finance & Accounting (to ownership and our fractional CFO team until that role is filled) and work daily with purchasing receiving warehouse production and sales. The role is on site because many answers come from walking down a receipt on the floor.

What youll do

• Review AI-captured invoices for vendor amount terms tax coding PO reference and duplicates and correct capture errors.
• Three-way match POs receipts and invoices in Odoo and investigate exceptions to root cause (quantity price unit of measure partial shipments late or missing receipts).
• Make and document the approval decision on every bill route items needing higher approval and escalate anything outside policy.
• Identify credits owed (overbilling short shipments returns damage duplicates) confirm details with purchasing and chase credit memos to receipt and application.
• Own vendor communication on disputes reconcile vendor statements and flag repeat offenders to purchasing.
• Issue customer invoices tied to build milestones and delivery track deposits against each vehicle and apply them correctly on delivery.
• Work the AR aging own collections with customers and dealers apply cash and escalate collection risk early.
• Prepare a recurring payment proposal that separates approved invoices from those under investigation with status on each open item.
• Keep data clean and reconciled across Odoo QuickBooks Online and Cashflow360 including subledgers received-not-invoiced and vendor and customer master data.
• Support month-end close: AP and AR reconciliations accruals for held invoices prepaid balances credit card reconciliations and 1099s.
• Track recurring match failures by root cause and help fix them upstream and document purchase-to-pay and order-to-cash procedures.

Who you are

Required:

• 3 to 6 years of AP experience including hands-on three-way matching in a PO environment
• Experience in manufacturing distribution construction or another inventory-carrying business
• A history of owning approval decisions and documenting them
• AR collections or customer deposit experience
• A track record of recovering vendor credits and resolving disputes directly with vendors
• Working knowledge of ERP purchasing receiving and vendor bill functions
• QuickBooks Online or a comparable GL
• Strong Excel: lookups pivot tables reconciling large transaction sets
• Clear concise writing that can brief a CFO on payment status and open issues
• Comfortable pushing back on vendors on purchasing and on an AI coding suggestion thats wrong
• Detail-oriented organized and trustworthy with confidential information

Preferred:

• Odoo especially purchasing inventory and vendor bills
• Cashflow360 or similar AP automation
• Reconciling across multiple systems (ERP separate GL AP platform)
• Landed cost received-not-invoiced accruals or inventory receipt accounting
• ERP implementation data cleanup or process improvement projects
• Automotive RV aerospace custom manufacturing or complex assembly
• Experience alongside a fractional CFO or outsourced accounting team
• Associates or Bachelors in Accounting Finance Business or a related field

Comp & benefits

• $68000 to $75000 annually based on experience and ERP depth
• Medical dental and vision
• PTO and paid holidays
• 401(k) with company match