Materials Coordinator

Our client is proud to design and build projects and careers.  They are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in their personnel, and helps them develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

The Materials Coordinator supports project execution by coordinating the planning, tracking, expediting, and control of materials and equipment required for engineering, procurement, fabrication, and construction activities. This role ensures materials are delivered on time, in compliance with project specifications, safety standards, and contractual requirements, while maintaining accurate documentation and system data.

The Materials Coordinator works closely with Engineering, Procurement, Construction, Logistics, and Suppliers to enable seamless material flow across all phases of the project lifecycle.

Key Responsibilities

Materials Planning & Coordination

• Coordinate material requirements based on engineering deliverables, construction schedules, and project plans.
• Support material take-offs (MTOs) and ensure alignment with procurement strategies.
• Monitor material demand versus supply to prevent shortages, overages, or delays.

Procurement & Expediting Support

• Support Procurement and Expediting teams by tracking purchase orders, vendor documentation, and delivery schedules.
• Follow up with suppliers and logistics providers to ensure timely shipment and delivery of materials.
• Escalate potential risks related to material availability or delivery delays.

Logistics, Receiving & Warehousing

• Coordinate delivery schedules with construction sites, warehouses, and laydown yards.
• Support receiving inspections, documentation validation, and material acceptance processes.
• Track material storage locations and manage movement to job sites as needed.

Materials Tracking & Systems

• Maintain accurate materials data in Fluor systems (e.g., material management, procurement, or project control systems).
• Track material status from purchase through delivery, installation, and surplus disposition.
• Generate materials status reports for project management and stakeholders.

Quality, Safety & Compliance

• Ensure materials comply with project specifications, quality standards, and contractual requirements.
• Support Fluor’s safety culture by following all health, safety, and environmental (HSE) policies.
• Assist with audits, inspections, and regulatory documentation as required.

Interface & Communication

• Act as a liaison between Engineering, Procurement, Construction, and Logistics teams.
• Participate in project meetings related to materials, logistics, and construction readiness.
• Communicate material status, risks, and mitigation plans clearly and proactively.

Minimum Qualifications

• High school diploma or equivalent required
• Associate’s or Bachelor’s degree in Supply Chain, Logistics, Business, Engineering, or related field preferred
• 2–5 years of experience in materials coordination, supply chain, logistics, or construction/project environments
• Experience supporting EPC or large industrial projects preferred

Technical Skills & Knowledge

• Understanding of materials management processes in engineering and construction projects
• Familiarity with procurement, expediting, logistics, and warehousing functions
• Proficiency in ERP or materials management systems (SAP or similar preferred)
• Strong Microsoft Excel and reporting skills
• Ability to read and interpret engineering drawings and material specifications (preferred)

Core Competencies

• Strong organizational and time-management skills
• Attention to detail and data accuracy
• Effective communication and stakeholder coordination
• Problem-solving and risk awareness mindset
• Ability to work in a fast-paced, deadline-driven project environment
• Commitment to safety, quality, and ethical standards

Working Conditions

• Office and/or project site environment
• May require travel to project sites, warehouses, or supplier locations
• Occasional overtime to meet project milestones

TRS Staffing Solutions are an equal opportunities employer, and we welcome you to provide OFCCP data voluntarily here