Executive Assistant

Centerstone is among the nation's leading nonprofit behavioral health systems with thousands of employees dedicated to delivering care that changes people's lives. A dynamic, well-established organization, we offer rewarding opportunities to serve all ages in a variety of settings. Come talk to us about joining the Centerstone team!

JOB DESCRIPTION:

SUMMARY OF POSITION
Provide high-level administrative support, under general direction, by performing clerical functions such as managing calendars, preparing correspondence, handling information requests, and arranging meetings. Assist in processing staff evaluations. Participate in meetings and take minutes.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Assists supervisors with assigned tasks, sets up meetings, travel arrangements, and maintains Outlook calendars.
• Facilitates on-boarding and tracks staff development compliance. Coordinates peer and supervisee feedback for performance evaluations of staff/programs and prepares summaries for leaders.
• Manages and provides office functions and support, including order supplies and process mail, calculate timesheets, track and schedule paid-time-off requests. Management of corporate card and approved purchases.
• Performs data analysis and prepares reports, collects and summarizes statistical information pulled from Centerstone data base systems for monthly reporting. Coordinated peer reviews of client files and prepares performance improvement reports per program.
• Coordinates internal and external program trainings as needed with VP and program managers.
• Ability to manage schedules, files/data, project status, and other information as needed.
• Work independently and in a team environment. 8. Documentation, meeting minutes, emails.

KNOWLEDGE, SKILLS & ABILITIES

• Effectively communicate via written, verbal, in person and virtual methods.
• Demonstrates an understanding of audience needs.
• Highly proficient in Microsoft Excel and Word.
• Strong attention to detail and ability to multi-task.
• Ability to utilize technology to streamline processes and make recommendations for process improvements.
• Understanding of timesheet allocation.

QUALIFICATIONS

Education Level
High school diploma or GED required.

Years of Experience


Certification/Licensure

N/A

PHYSICAL REQUIREMENTS
Standing - 20%
Sitting - 80%
Squatting - Occasional
Kneeling - Occasional
Bending - Occasional
Driving - Occasional
Lifting - Occasional


DISCLAIMER
The duties and responsibilities described in this document are not a comprehensive list and additional tasks may be assigned to the employee from time to time, or the scope of the job may change as necessitated by business demands.

Time Type:
Full time

Pay Range:
$46,000.00--$64,470.00

Delivering care that changes people's lives starts with our employees. Below are just some of the great benefits Centerstone employees enjoy:

• Medical, dental, and vision health coverage
  
• Flexible Spending and Health Savings Accounts
  
• 403b retirement plan with company match
  
• Paid time off and ten paid holidays
  
• AD&D Insurance, Life Insurance, and Long Term Disability (company paid)
  
• Employee Resource Groups
  
• Continuing education opportunities
  
• Employee Assistance Program
  

Centerstone is an equal opportunity employer. Employment at Centerstone is based solely on a person's merit and qualifications directly related to professional competence. We treat all clients and colleagues with dignity and respect.

At Centerstone, we use our values as a guide for what we do. Respect, Expertise, Integrity and Empowerment are at the heart of every interaction at Centerstone, and particularly rooted in our Culture.

Our approach to culture is to create an environment that encourages, supports and celebrates the voices and experiences of our employees. We are committed to a culture of empowerment, respect, integrity and expertise that powers our innovation and connects us to each other, our clients and the communities we serve.

Centerstone is also committed to a strong culture of quality and safety, celebrating role-models who champion best practices for quality, clinical risk, and patient safety.