Legal, Executive Assistant

Legal, Executive Assistant

Our client is conducting a confidential search for an experienced Executive Administrative Assistant to support C-level leadership in Burlington, NJ. This in-person role will manage executive schedules, communications, and administrative operations in a fast-paced environment. The position will also assist with legal documentation and basic accounting support, including contract organization, invoicing, and expense tracking. The ideal candidate has 3+ years supporting senior executives, strong organizational skills, discretion, and proficiency in Microsoft Office. Experience with contract management, paralegal support, or QuickBooks is a plus.

Position Overview

Reports to: CEO, President, and other C-Level Executives Experience with legal documentation and basic accounting processes is a plus.

Key Responsibilities

• Manage executive calendars, meetings, and appointments
• Prepare and edit reports, presentations, and correspondence
• Coordinate executive travel and itineraries
• Handle confidential communications and sensitive information
• Legal & Administrative Support
• Assist with legal research, contract organization, and document preparation
• Maintain legal files including leases, agreements, and compliance records
• Accounting Support
• Assist with invoice tracking, expense reporting, and basic bookkeeping
• Support account reconciliation and financial reporting tasks
• Office & Project Coordination
• Serve as a point of contact for internal and external communications
• Maintain office supplies and coordinate vendors and service providers
• Organize meetings, company events, and special projects
• Track project timelines and provide follow-up with internal teams

Qualifications

Bachelor's degree preferred or equivalent experience 3 years supporting senior executives in a fast-paced environment

Benefits

Competitive salary based on experience Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Professional development opportunities

About Us: InterSources Inc

InterSources Inc, a Certified Diverse Supplier, was founded in 2007 and offers innovative solutions to help clients with Digital Transformations across various domains and industries. Our history spans over 16 years and today we are an Award-Winning Global Software Consultancy solving complex problems with technology. We recognize that our employees and our clients are our strengths as the diverse talents and opportunities they bring to the table enable us to grow as a global platform and they are causally linked with our success. We provide strategic and technical advice, and we have expertise in areas covering Artificial Intelligence, Cloud Migration, Custom Software Development, Data Analytics Infrastructure & Cloud Solutions, Cyber Security Services, etc. We make reasonable accommodations for clients and employees and we do not discriminate based on any protected attribute including race, religion, color, national origin, gender sexual orientation, gender identity, age, or marital status. We also are a Google Cloud partner company. We align strategy with execution and provide secure service solutions by developing and using the latest technologies that thrive our resources to deliver industry-leading capabilities to our clients and customers, making it convenient for our clients to do business with InterSources Inc. Our teams also drive growth by refining technology-driven client experiences that put the users first, providing an unparalleled experience. This results in strengthening the core technologies of clients, enabling them to scale with flexibility, create seamless digital experiences and build lifelong relationships.