Executive Assistant - SVP, MarketingTrevose, PA

Executive Assistant - SVP, Marketing

ASI is the largest global provider of technology B2B services for the $26.1 billion promotional products industry (branding and marketing). With 25,000 clients in 53 countries, our mission is to inspire, inform, and empower our clients' success every step of the way.

In this role, you will act as a strategic partner to the SVP, Marketing, and the broader marketing team by managing executive-level support, budget tracking, travel scheduling, and team operations.

The Marketing Executive Assistant will report to the SVP, Marketing and will be a proactive, highly organized force multiplieranticipating needs, optimizing workflows, and ensuring seamless execution of daily tasks and marketing initiatives.

The salary range for this role is $74,000 - $90,000.

Responsibilities:

• Manage complex calendars for the SVP, ensuring meeting prioritization aligns with strategic objectives.
• Draft weekly meeting agendas, prepare meeting materials including PPTs, and capture action items to keep the team aligned.
• Serve as gatekeeper and liaison to optimize the SVP's time and facilitate effective cross-functional collaboration.
• Manage email inbox for SVP, ensuring important emails are flagged and prioritized.
• Package and disseminate daily / weekly reports that are most important for marketing team.
• Plan and book travel for the SVP and marketing team as needed, including detailed itineraries and expense reconciliation.
• Coordinate logistics ASI Shows and team offsites.
• Track marketing budget allocations, flag variances, and support budget-related documentation and reporting.
• Schedule vendor meetings, track contract timelines, and assist in the procurement process for marketing tools and services.
• Maintain project plans and timelines for go-to-market initiatives, product launches, and key campaigns.
• Track deadlines and deliverables for marketing campaigns and ensure team accountability to hit milestones.
• Support light data analysis (e.g., campaign ROI, lead generation) to inform marketing decisions.
• Draft internal updates, recognition messages, and performance highlights for the marketing team.
• Assist in coordinating onboarding, training, and performance review logistics.
• Own the agenda and guest speaker lineup for weekly Marketing Leadership Team calls and monthly All Hands Calls.
• Support team-building initiatives and internal culture efforts.

Qualifications:

• 5+ years supporting C-Suite or SVP-level executives, ideally in marketing, media, or client-facing environments.
• Strong organizational and multitasking skills with a proactive, anticipatory mindset.
• Deep experience with Microsoft Office Suite (Outlook, Excel, PowerPoint), Teams, and project management tools like Jira.
• Experience managing budgets, tracking marketing spend and liaising with vendors.
• Excellent written and verbal communication skills.
• Discretion and professionalism in handling confidential information.
• Experience with CRM systems (e.g., Microsoft Dynamics) and marketing automation platforms (HubSpot).
• Comfort with light data analysis to support marketing KPIs.
• Ability to assist with internal team event planning, including offsites and in-office

ASI offers full-time employees a comprehensive benefits package including:

• Medical, Dental, and Vision coverage, available on day one of employment.
• Paid maternity and paternity/bonding leave (12 weeks paid for birthing/primary parent and 4 weeks paid for secondary parent) and a parent support group.
• 12 weeks of paid daycare for new parents (14 weeks at our onsite daycare center, Lots of Love).
• Free Health and Wellness programs.
• Free 24/7 access to Magellan Employee Assistance Program and Teladoc.
• Day one 401(k) with company match.
• Paid holidays, floating days, and paid time off (PTO).
• Office amenities with onsite caf, Starbucks, 24/7 free gym access and classes, onsite daycare, EV charging stations, creative spaces such as our community garden club, music room, art room, and relaxation space.

Take this opportunity to join our successful team! Apply today! EOE m/f/d/v. ASI is an equal opportunity employer, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or Veteran status. Diversity makes us better. Check out ASI's Diversity and Inclusion Blog Posts.