Records Administrator
MBC Talent Connections
Job Description
Job Description
Records & Compliance Administrator About the Role
Manage organizational records and data in compliance with DOE directives, the Code of Federal Regulations (CFR), and NARA Federal Records requirements. Oversee record-keeping policies, document control, and information retrieval.
Location: West Valley, NY
What You'll Need Education & Experience:- Bachelor's in Business Administration, Records Management, Information Management, or equivalent experience
- 6–8 years in records management or document control (grade-dependent)
- Microsoft 365 and records management software proficiency
- Knowledge of DOE directives, CFR, NARA, NQA-1, and NIRMA guidelines
- Strong organizational, analytical, and communication skills
- Sound judgment managing multiple compliance priorities
- Certificate in Records and Information Management
- Maintain records file plans and disposition schedules per CFR and Prime Contract requirements
- Lead records/document control projects
- Train staff on records systems and procedures
- Handle EEOICPA, FOIA/PA, and other confidential program records
- Track department contracts, requisitions, and deliverables
- Conduct audits per DOE, NARA, and NQA-1 standards; track corrective actions
- Manage electronic document systems and provide technical guidance
- Liaise with internal/external stakeholders on compliance matters
- Uphold safety protocols, ISMS/Conduct of Operations, and code of conduct standards
- Preserve high-value records, including waste production and storage records
- Apply DOE, CFR, NARA, and NIRMA requirements to daily work
- Assess regulatory changes and their operational impact
- Mentor records team members
- Communicate procedures across all staff levels
- Drive process improvements
- Manage competing deadlines independently
- Regular in-person attendance required
Vacancy posted 6 days ago
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