Purchasing Administrative Assistant

Job Description

Job Description

Overview

Perform daily and weekly administrative responsibilities in a timely and accurate manner. Provide administrative support to the Director of Purchasing, Purchasing Manager and the Buyers as needed.

Responsibilities

Customer Service

• Acknowledge and assist internal and external customers in a timely and professional manner
• Handle telephone and electronic inquiries efficiently and effectively
• Identify the needs and provide the appropriate level of assistance
• Effectively research and resolve complaints and conflicts

Executive Administrative Support

• Reconcile American Express statement
• Coordinate and manage project based needs of the department
• Assist with projects on an as needed bases

Administrative

• Review and maintain department time cards
• Act as a liaison between Corporate departments
• Maintain and audit vendor rebates
• Maintain contractor pricing for large builders
• Monitor and apply price changes as needed
• Coordinate corporate travel arrangements
• Process price level requests from the Directors
• Coordinate LMC and Orgill show buys

Buyer Administrative Support

• Provide support to other department members as needed
• Item maintenance
• Work directly with vendors and sales representatives as needed

Performance Expectations

• Do It Right The First Time - Strive to eliminate errors, prioritize work accuracy, seek opportunities to improve efficiencies
• Excellent attitude and customer service skills.
• Must be able to interact and communicate with supervisors, coworkers and customers in a positive and professional manner.

Safety Expectations

• Comply with all safety policies and procedures
• Complete required monthly safety involvement
• Use proper PPE when required
• Maintain a safe work environment
• Be aware of surroundings at all times
• Work safely at all times

General Expectations

• Comply with all Company policies and procedures
• Develop new and existing skills through educational programs including, seminars, product knowledge training and clinics
• Willing to become a member of a committee/team for current or new programs to ensure their success
• Attendance at Company/store meetings is mandatory

Other duties may be assigned

Qualifications

• Education/Experience: College degree preferred but not required, with a minimum of 3-5 years office/business management.
• Language Ability: Effective communication and negotiation skills both verbally and in writing.
• Math Ability: Advanced math skills.
• Reasoning Ability: Ability to use sound judgment and problem solving skills in order to analyze needs and to recommend the proper course of action. Ability to interpret a variety of instructions in both written and oral form.
• Computer Skills: Proficient keyboard and computer skills including Microsoft office and other Company and discipline specific software applications. With an emphasis on Excel, Access, and Outlook.
• Certificates and License: None are required.