Program Assistant 2

Job Summary The Education Program Assistant for the Havey Institute for Global Health will work closely with our medical students and international partners supporting their global health experiences. The role includes coordinating schedules, meetings, event logistics, and supporting students prior to, during, and after their global health experience. The individual will liaise directly with our affiliated international educational partners and be supportive of cross‑cultural workplaces and general administrative functions. Department MED-Inst for Global Health Salary/Grade NEX/10 Northwestern University Feinberg School of Medicine’s Robert J. Havey, MD Institute for Global Health unifies two growing entities, the Global Health Initiative Fund and the Center for Global Health. The Institute focuses on student, resident, fellow, and faculty education in global health; coordination and support of faculty to conduct global health research; and partnership building and clinical outreach to partner communities. Specific Responsibilities Documents & Databases Enters information into spreadsheets and/or databases. Compiles routine reports, statistics, tables, charts, etc. from readily available information. Accounting Processes reimbursement for expenses. Enters, tracks, and maintains documentation and logs of financial transactions. Completes routine payroll actions. Coordination Coordinates events which may include scheduling rooms, guest speakers, and arranging for routine materials, technology and refreshments. Contacts Provides information via phone, email, mail, etc. Student Services Guides students through application processes. Monitors student progress. Miscellaneous Performs other duties as assigned. Minimum Qualifications A high school diploma or equivalent required. Two years of administrative support or other relevant experience required. Minimum Competencies Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required. Preferred Qualifications Experience working in student‑facing programs. Preferred Competencies Detail‑oriented. Benefits Health, dental, vision, disability, and life insurance. Paid vacation and holidays. Paid medical/sick and parental leave. Tuition benefits for the employee and dependents. Pre‑tax and flex spending accounts for commuting and dependent care. Generous retirement savings options. Wellness programs. Work-Life and Wellness Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles. Flexible work arrangements where possible and programs to help with childcare and senior/adult care. Professional Growth & Development Northwestern supports employee career development in all circumstances whether the workspace is on campus or at home. Various tools and resources available for professional development and continuing formal education. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. The target hiring range for this position is between $18.42 to $25.90 per hour. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. #J-18808-Ljbffr Northwestern University