Wycallis Primary Center - Part Time Secretary

Part Time Secretary

Wycallis Primary Center - Part Time Secretary

General Description: The part-time secretary serves as the assistant to the building secretary and is responsible for all clerical and communication functions assigned. The part-time secretary reports directly to the building administrator(s).

Key Responsibilities and Duties:

• Recording the daily attendance in the student information management system.
• Making revisions and updates to the attendance records as needed.
• Receiving the transportation request forms and inputting that information into the student information management system.
• Making any changes and revisions as needed.
• Answering telephone and transmitting information in an approved manner.
• Scanning of security cameras and allowing visitors access to buildings; assists with sign-in procedures for all visitors and outside agencies staff.
• Performing secretarial functions related to update and maintenance of student records as requested.
• Assisting in maintaining designated student attendance files and CSIU attendance updates.
• Collecting daily student notes and compiling the Early Dismissal List and Parent Pick-up List; issuing bus passes for any transportation changes.
• Signing in late student arrivals and documenting verified reason for absence.
• Assisting with the preparation of teacher, aide, and student information packets for the start of the school year.
• Performing duties of the building secretary during lunch hour and days of secretary's absence.
• Assisting with the distribution of student mailings and any other important documents to be sent home.
• Serving as building receptionist by aiding staff, parents, students, and visitors in obtaining information, etc.
• Distributing items forgotten by students.
• Making copies as requested by staff.
• Preparing notices, bulletins, calendars, and forms as requested.
• Sorting and distributing building mail, notices, bulletins, forms, and materials.
• Reporting necessary repairs of office equipment.
• Maintaining a neat and professional working area.
• Performing, as directed by the administrators, such duties that are consistent with this position.

Education Requirements: High school diploma 3 years experience working in a professional setting. Associate's degree or beyond preferred.

Starting hourly rate is $15.51 per hour for new employees. Eligible for a part-time benefit package according to the current CBA.