Executive Secretary 1

Salary

$45,907.00 - $69,203.00 Annually

Location

Dauphin County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2026-49065-00150

Department

Department of Human Services

Division

HS Dep Sec MH Subs Abs

Opening Date

05/20/2026

Closing Date

6/2/2026 11:59 PM Eastern

Job Code

00150

Position Number

00164151

Union

Non Union

Bargaining Unit

A3

Pay Group

ST05

Bureau / Division Code

00211500

Bureau / Division

Deputy Secretary for Mental Health Substance Abuse Services

Worksite Address

Commonwealth Tower

Worksite Address

303 Walnut Street, 11th Floor

City

Harrisburg, Pennsylvania

Zip Code

17101

Contact Name

Chavonte' Hunter

Contact Phone

View phone number on click.appcast.io

Contact Email

View email address on click.appcast.io

THE POSITION

The Executive Secretary 1 position with the Department of Human Services is not your typical administrative professional role. You will support a Deputy Secretary and work at the center of high-level decision-making in state government by partnering with executive leadership, managing complex priorities, and keeping a fast-paced office running seamlessly. This role goes well beyond traditional administrative tasks and is well suited for someone who enjoys anticipating needs, taking initiative, and making meaningful contributions.

DESCRIPTION OF WORK

This position supports the Deputy Secretary by managing schedules, preparing materials, coordinating communication, and assisting with daily office operations. The role requires strong organization, careful judgment, and the ability to handle sensitive, confidential information with professionalism and discretion. As an Executive Secretary 1, you will perform the following duties:

• Calendar Management: Schedule meetings, confirm appointments, coordinate conference rooms, and handle teleconference arrangements
• Travel Coordination: Arrange travel plans, prepare itineraries, and process related expense reports
• Briefing Preparation: Organize and compile materials the Deputy Secretary needs for meetings
• Information Handling: Receive visitors, answer calls, and share important updates with supervisors and staff
• Correspondence Tracking: Assign, monitor, and follow up on documents and responses submitted to the office
• Office Organization: Maintain filing systems, manage supplies, and support general office procedures

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. You will be required to report to the Harrisburg office listed in this posting two days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg, PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Three years of progressively responsible experience in secretarial work. Appropriate formal post high school secretarial training may be substituted for the required experience on a year-for-year basis; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your applica

Required

Preferred

Job Industries

• Other