Administrative Assistant 2 - Human Resources

Position Type: Full-Time, Non-Exempt
Department: Human Resources
Reports To: Human Resources Director

Position Overview

The City of Sandy Springs is seeking a detail-oriented and dependable Administrative Assistant II to support the Human Resources Department. This role provides comprehensive administrative support across human resources and risk management functions, while also serving as a key point of contact for employees, applicants, and the public.

The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities in a professional and customer-focused manner.

Key Responsibilities

• Provide a wide range of administrative and office support for the Human Resources Department
• Serve as the primary point of contact for the HR inbox, responding to and routing inquiries appropriately
• Coordinate meetings, training sessions, New Hire Orientation, and employee wellness events
• Maintain and audit personnel and electronic records in compliance with applicable regulations
• Process background checks, drug screenings, I-9 documentation, and employment verifications
• Assist with benefits enrollment and related employee services
• Track timecards for employees on leave and support payroll-related communications
• Process invoices, tuition reimbursements, and purchasing transactions; reconcile departmental expenses
• Maintain calendars, reports, databases, and tracking systems to support departmental operations
• Coordinate licensure, certifications, and continuing education tracking for staff
• Assist with Open Records Requests in coordination with the City Clerk's Office
• Receive and screen visitors, phone calls, and email correspondence
• Support additional projects and assignments as needed

Minimum Qualifications

• High school diploma or GED (or equivalent combination of education and experience)
• Two to five years of administrative or clerical experience
• Prior experience in a similar office environment (government, corporate, education, etc.)
• Experience supporting teams, managers, or departments in a professional office environment
• Ability to obtain a Notary Public commission within six months of hire

Preferred Qualifications

• Associate's degree in business administration, office management, or a related field
• At least two years of administrative experience within a Human Resources department

Core Competencies

• Strong organizational and time management skills with the ability to handle multiple priorities
• Effective verbal and interpersonal communication skills
• Ability to handle sensitive information with discretion and professionalism
• Customer service orientation with a focus on responsiveness and accuracy
• Sound judgment and problem-solving ability
• Ability to work independently as well as collaboratively within a team

Work Environment and Physical Requirements

This position involves a combination of administrative and active tasks. Duties may include extended periods at a workstation, occasional lifting of up to 20 pounds, and movement such as walking, bending, or reaching. Some tasks may involve exposure to outdoor conditions.

Perks & Benefits

• Three competitive medical plan options for you and your family, along with dental and vision coverage
• 10 paid holidays per year, plus 1 floating holiday
• Accrued paid vacation and sick leave
• City-paid life and AD&D insurance, short-term disability, and long-term disability
• A City-paid Employee Assistance Program (EAP)
• A robust retirement savings program: the City contributes 12% of your base salary to a 401(a) plan and matches up to 5% of your contributions to a 457(b) plan
• Tuition reimbursement up to $5,250 per year after one year of service toward a relevant degree
• Identity Theft Insurance
• Access to an on-site gym
• FirstNet (AT&T) Phone Discount

About Sandy Springs

Sandy Springs is Georgia's sixth-largest city, with nearly 110,000 residents and a thriving business community. Known for its small-town charm, strong public safety, and exceptional quality of life, Sandy Springs consistently ranks among the best places to raise a family. As Georgia's most diverse city, it offers top-rated schools, world-class healthcare, miles of parks and riverfront recreation, and a vibrant dining and retail scene-all just minutes from the heart of metro Atlanta.

Equal Opportunity Employer

The City of Sandy Springs is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, reasonable accommodations will be provided to qualified individuals with disabilities.

Due to the number of applications received, we are unable to accept phone calls or emails regarding application status. Each applicant will receive notification at the time of applying and when a decision has been made.

Monday - Friday; 8:00AM - 5:00PM