Assistant Registrar -Senior High

Job Title

Pay Grade: 735 (Min $16.85 per hr) Work Days: 216

Primary Purpose: Responsible for providing assistance to the Registrar in maintaining, distributing, assuring accuracy of all student academic records and credentials

Qualifications:

Education/Certification: High school diploma or equivalency

Special Knowledge/Skills: Effective communication (verbal and written) and interpersonal skills Ability to use personal computer and software such as word, excel, database Proficient in typing, word processing, file maintenance Excellent organizational skills and able to multi-task

Experience: Previous experience in public education environment Familiarity with TEAMS records system (preferred)

Major Responsibilities and Duties:

Assist in the evaluation of academic records for students entering PISD from other districts, states, countries

Upon written request, send official transcripts and school records to other school districts, colleges, universities, or scholarship center

Send, receive, and request student records for students going to or coming from Texas schools via TRex

Maintain records of student enrollment; entries, withdrawals, transfers and re-entries

Maintain Alpha Listing of students during school year with notations as to No Shows, entries, withdrawals and grade level changes

Assist Registrar in organization of beginning and year-end filing and folder maintenance

Assist in the intake and organization of records arriving from feeder schools

Assist Registrar in the preparation and mailing of Final transcripts to colleges and universities

Maintain daily record of transcript fees; also responsible for the weekly balancing and deposit of transcript funds

Work with the Finance department to maintain records of students who owe money for books, library fines, and equipment

Work closely with the counseling receptionist and secretary in keeping student files updated with personal information changes, on scholarship opportunities and applications, and on TAKS, ACT, SAT and AP labels

Communicate effectively, both written and verbally with parents, students, staff and other Administrators

Perform other tasks that may be assigned by the Administration and / or supervisor

Follow attendance policy as assigned by supervisor

Follow all rules, regulations, and policies of Plano ISD and all directives from supervisors

Equipment Used: Computer, printer, copier and fax

Working Conditions:

Mental Demands: Ability to maintain emotional control under stress; ability to work with frequent interruptions

Physical Demands/Environmental Factors: Frequent standing, stooping, bending, kneeling, pushing, pulling; prolonged use of computer and other repetitive hand motions; some lifting, may be up to 50 pounds

SM052026