Accounts Receivable Specialist

Accounts Receivable Specialist

The Accounts Receivable Specialist is responsible for ensuring timely and accurate cash application, resolving payment issues, maintaining account accuracy, and supporting overall cash flow and credit risk management. This role plays a key part in maintaining healthy customer accounts, supporting month-end close processes, and contributing to a stable and efficient finance operation within a global, team-oriented organization.

Responsibilities

• Post and apply daily customer payments by accurately matching bank activity and remittance information to open invoices.
• Resolve short payments, unapplied cash, debit memos, and other payment exceptions in a timely and thorough manner.
• Process credit memos and manual billings with a high degree of accuracy and attention to detail.
• Investigate account discrepancies and issues, collaborating with internal teams to drive resolution and escalate matters when appropriate.
• Reconcile accounts receivable balances and support month-end close activities to ensure accurate financial reporting.
• Use aging reports and performance data to identify and prioritize higher-risk customer accounts.
• Monitor customer accounts on an ongoing basis and make informed decisions regarding credit risk.
• Conduct payment research and analyze remittances to ensure proper cash application and account maintenance.
• Support cash flow management by ensuring timely application of receipts and proactive resolution of payment issues.
• Provide excellent internal and external customer service related to billing, payments, and account inquiries.
• Maintain accurate records in the ERP system and related finance tools.
• Perform other related duties and special projects as assigned.

Essential Skills

• 6 months to 2 years of experience in an accounting-related role, preferably with accounts receivable or cash application responsibilities.
• Hands-on experience with an ERP system, ideally in a manufacturing or distribution environment.
• 6 months to 2 years of experience using Microsoft Excel to perform daily job duties.
• Ability to use basic Excel functions such as filters, sorting, and VLOOKUP.
• Proficiency in data entry with strong accuracy and attention to detail.
• Experience with accounts receivable processes, including cash applications, credit memos, and debit memos.
• Basic knowledge of accounting principles and reconciliation practices.
• Ability to research and resolve payment issues and apply remittances correctly.
• Strong organizational skills with the ability to handle high volumes of transactions.
• Ability to multitask, prioritize workload effectively, and meet deadlines.
• Independent and self-driven work style with the ability to work with minimal supervision.
• Comfortable asking questions and seeking clarification to ensure accuracy.
• Strong problem-solving skills and a proactive approach to resolving account issues.
• Effective written and verbal communication skills for interacting with internal stakeholders and customers.
• High school diploma or GED.

Additional Skills & Qualifications

• Familiarity with international business practices or foreign currency transactions.
• Experience with NetSuite or a similar ERP platform.
• College education in accounting, finance, business, or a related field.
• Experience working in a manufacturing, supply chain, or distribution environment.
• Customer service experience related to billing, payments, or account inquiries.
• Comfort working with global teams and remote stakeholders.
• Quick learner who adapts well to new systems, processes, and tools.
• Strong sense of ownership, accountability, and follow-through.
• Interest in contributing to a stable, long-term career path in accounting or finance.

Work Environment

This is a full-time, onsite position with a standard schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m. The role sits within a close-knit Accounting team of approximately five people and collaborates regularly with remote and offshore stakeholders. The organization operates in the global electronics supply chain across North America, Europe, and Asia, offering exposure to international markets, supply chain, inventory management, and distribution. After approximately six months to one year of service, and based on performance, there may be an opportunity to work from home one day per week under the company's hybrid policy. The culture emphasizes collaboration, ownership, open communication, and long-term employee growth within a stable, privately held business. The work environment is professional and office-based, using Microsoft Office (including Excel), ERP systems such as NetSuite, and other standard accounting tools to manage accounts receivable, cash application, and reconciliation activities. The position may begin as a contract role with the potential to convert to a permanent role, based on performance during the initial period.

Job Type & Location

This is a Contract to Hire position based out of Rockford, IL.

Pay and Benefits

The pay range for this position is $18.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Rockford, IL.

Application Deadline

This position is anticipated to close on Jul 10, 2026.