Lease Administration Manager

Job TitleLease Administration ManagerJob Description SummaryResponsible for managing the workflow and the day-to-day activities of the team that supports the Portfolio Administration Service Line. The associate manager is also responsible for supporting the day-to-day activities at the client level and being a point of escalation for any questions or concerns that arise.Job DescriptionSupports client and CW portfolio team in managing life of lease after initial lease setup Reviews abstracts term and conditions into system of record (SAP) (e.g. amendments, terminations, non-renewals, etc) Supports reporting of critical dates in accordance with the real estate lease agreements Manages oversight of landlord/tenant payments (e.g. rent, CAM, and other lease related charges) and invoice managementPerform landlord/tenant CAM/Opex reconciliations Ensure lease data is compliant for lease accounting reporting (FASB) Reviews and approves work performed by other lease management specialists Request/collect outstanding landlord security deposits Updates system of record when discrepancies are identified through approval process and/or data integrity report May provide guidance and training as needed Request vendor setup from vendor management team and aligns in system of record May participate in system testing Request certificate of insurance for new leases and/or new landlord entity ESSENTIAL FUNCTIONS AND RESPONSIBILITIES • Manage all Portfolio Administration services for a specific team/account. • Oversee associates and operations on a day-to-day basis ensuring work is completed and deadlines are met • Provide leadership to staff with the goal of maximizing technology resources and improving processes • Provide new team integration and onboarding process • Support new hire training • Create and maintain trust and strong relationships with team members • Ensure specified account needs are met across team • Recommend new approaches, policies, and procedures to drive continual improvements in efficiency of services performed • Outline or oversee the continuous updates to the process playbooks • Support timely and accurate reporting to senior leadership and clients • Handle or oversee monthly rent and other critical reporting for clients and senior leadership • Provide regular feedback to leadership regarding issues, challenges, and areas for additional focus • Execute special projects as assigned by senior leadership • Collaborate with other divisions and Client entities including Transaction Management, Facilities Management, Construction/Design, legal, etc. as needed • Support and assist with department and companywide initiatives and ensure company standards are implemented, met, and maintained • Demonstrate initiative and reflect a sense of urgency in daily duties by meeting or improving upon deadlines • Stay up to date on the latest industry standards and trends KEY COMPETENCIES 1. Leadership 2. Strong Customer Service Skills 3. Strong Communication Proficiency (oral and written) 4. Organization Skills 5. Technical Proficiency 6. Analytical Skills 7. Research Skills 8. Detail Oriented 9. Sense of Urgency EDUCATION • Bachelor’s Degree preferred in any field; business, finance/real estate, accounting ideal ADDITIONAL ELIGIBILITY QUALIFICATIONS • 3+ years relevant work experience • Ability to read and understand financial statements • Strong interpersonal skills • Ability to manage multiple high priorities • Strong proficiency with MS Office Suite (MS Word, Excel and PowerPoint) WORK ENVIRONMENT This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 75% of the time; and extend hands and arms in any direction. Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.The company will not pay less than minimum wage for this role.The compensation for the position is: $ 114,750.00 - $135,000.00Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at View phone number on click.appcast.io or email View email address on click.appcast.io. Please refer to the job title and job location when you contact us.INCO: “Cushman & Wakefield”SummaryLocation: Client Site - USA - CA - Santa Clara - 2250 Lawson LnType: Full time