Receptionist

Job Description

Job Description

We are looking for a bilingual Receptionist to support a busy construction office in Maryland. This Long-term Contract position is ideal for someone who enjoys balancing front desk responsibilities with administrative coordination and employee support in a fast-moving environment. The person in this role will serve as a welcoming first point of contact while helping keep office operations, supply management, and field communication organized and efficient.

Responsibilities:
• Welcome employees, clients, subcontractors, and vendors with a courteous and detail-oriented presence while managing day-to-day front desk activity.
• Answer and direct inbound calls through a multi-line phone system, take accurate messages, and ensure inquiries reach the appropriate team members promptly.
• Provide bilingual English-Spanish support for field employees by explaining workplace information, assisting with forms, and helping address routine payroll and timesheet questions.
• Translate and communicate company notices, safety information, and administrative documents for Spanish-speaking staff as needed.
• Monitor stock levels for personal protective equipment, office materials, and breakroom items, and coordinate timely reordering and distribution.
• Receive, sort, and track mail, courier shipments, and package deliveries while keeping supply and delivery areas organized.
• Maintain orderly physical and electronic filing systems for project records, contracts, and compliance documentation.
• Assist with scanning, document processing, and data entry related to project and accounting records, including work performed in business systems such as Acumatica and QuickBooks Enterprise.
• Partner with the administrative team to support office coverage, maintain organized common areas, and keep daily operations running smoothly.• Fluency in both English and Spanish, including strong verbal and written communication skills.
• Previous experience in a receptionist, front desk, or administrative support role.
• Comfortable handling a multi-line phone system and managing a high volume of inbound calls effectively.
• Ability to stay organized, manage competing priorities, and remain productive throughout the workday.
• Experience supporting teams in construction, trades, contracting, or another fast-paced operational setting is strongly preferred.
• Proficiency with general office software, data entry, and digital document management.
• Strong customer service skills and the ability to interact effectively with office staff, field crews, and external visitors.