Director of Compliance

Job Description

Job Description

Job Title: Director of Compliance

Department: Development

Reports To: Senior Director of Development/VP of Development

FLSA Status: Exempt/Salary

WHO WE ARE: We offer compassionate support and safe housing choices for survivors of domestic violence and their children. We believe that supporting survivors and their children during this critical transition strengthens families and helps stop the cycle of violence from continuing generationally. We stand with survivors of domestic violence, helping illuminate a path to restore hope, believing in an Indianapolis where every person is safe and can flourish.

The Director of Compliance will lead organization-wide efforts to ensure adherence to all funding requirements, legal standards, and internal policies. They will oversee monitoring, spend down, reporting and audit preparedness across financial, data and internal policies.

In partnership with the Mission Impact and Operations team, the Director will lead projections and tracking related to fund spend-down, ensuring strategic and timely use of dollars in alignment with annual and grant fiscal year budgets.

REVIEW OF RESPONSIBILITIES includes the following. Other duties may be assigned.

• Leads the organization in tracking, monitoring, projecting and reporting on spend down on reportable funding sources, including managing internally with appropriate teams.

• Leads strategy for employee coverage across grants, including use of a salary allocation tool. Advises finance team on payroll and timesheet review and changes as needed.
• Leads strategy for grant fund allocation and works closely in budgeting for the annual calendar year alongside the full life cycle of all grants.
• Manages all post-award grant functions including reporting, PMRs (Program Modification Requests), claims, project tracking through Asana, etc.
• Key liaison in communications with funders on matters of compliance.
• Partners with Finance team, Mission Impact team and Development team as needed on all audits, primarily the single audit.
• Creates financial and other donor reports as needed for the Development department
• Creates and monitors grant calendar, submission, claiming and reporting dates.
• Maintains grant contracts, reports, and correspondence, and manages report performance measures for relevant grant compliance.
• Ensures award grant proposals are communicated to appropriate program, operations and finance team.
• Works closely in Bloomerang, a donor management system. Supports the processing of grants through AR, tracking through Bloomerang.
• Supports the writing of grant proposals as needed, especially with budget and data gathering, collecting relevant staff’s input and participation in establishing grant outcomes and activities.
• Other duties as assigned.

COMPETENCIES :

• Meticulous attention to detail
• High level of responsibility and follow-through on deadlines
• Strategic mindset
• Plans and aligns; highly collaborative
• Communicates effectively

TYPICAL INTERACTIONS:

• 40% with Development
• 40% with Operations
• 20% with Mission Impact

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty according to the requirements of Coburn Place. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

EDUCATION and/or EXPERIENCE:

• A Bachelor’s degree in Public Administration, Finance, Grants Management
• 2-4 years of grant spend-down experience preferred
• Facility with Microsoft Office Suite. Experience with QuickBooks, SmartSheets, Power BI, Intelligrants preferred.

OTHER QUALIFICATIONS: The ideal candidate thinks and acts strategically, anticipates and addresses barriers, and considers how actions and decisions impact individuals and the organization. Highly organized and uses transparent tools and systems to monitor performance of complex goals. They are a clear communicator and leader and good at puzzle solving and bringing other people into shared understanding on complex subjects. Adept at laying out action items and holding themselves and others accountable. Must possess a clear driving record. Must clear national, state, and local law enforcement criminal and sexual offender background checks and DCS history background check.

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

ADA DISCLAIMER

Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only and is not a comprehensive list of all functions and duties performed for this position. Factors such as regular attendance on the job are not routinely listed in job descriptions but are an essential function.

OUR ORGANIZATIONAL COMMITMENT

Coburn Place is a hope-centered, trauma-informed organization that values psychological safety, belonging, and shared leadership. We honor lived experience, practice cultural humility, and foster an environment grounded in compassion, collaboration, and open-hearted communication. Team members contribute to a culture of trust, accountability, and continuous learning.

At Coburn Place, we believe everyone deserves a safe home. We also believe everyone deserves a safe workplace. We work collectively to build a workplace where hope is practiced, not just promised.