Records Administrator

Job Description

Job Description

Records & Compliance Administrator About the Role

Manage organizational records and data in compliance with DOE directives, the Code of Federal Regulations (CFR), and NARA Federal Records requirements. Oversee record-keeping policies, document control, and information retrieval.

Location: West Valley, NY

What You'll Need Education & Experience:

• Bachelor's in Business Administration, Records Management, Information Management, or equivalent experience
• 6–8 years in records management or document control (grade-dependent)

Skills:

• Microsoft 365 and records management software proficiency
• Knowledge of DOE directives, CFR, NARA, NQA-1, and NIRMA guidelines

Competencies:

• Strong organizational, analytical, and communication skills
• Sound judgment managing multiple compliance priorities

Preferred:

• Certificate in Records and Information Management

What You'll Do

• Maintain records file plans and disposition schedules per CFR and Prime Contract requirements
• Lead records/document control projects
• Train staff on records systems and procedures
• Handle EEOICPA, FOIA/PA, and other confidential program records
• Track department contracts, requisitions, and deliverables
• Conduct audits per DOE, NARA, and NQA-1 standards; track corrective actions
• Manage electronic document systems and provide technical guidance
• Liaise with internal/external stakeholders on compliance matters
• Uphold safety protocols, ISMS/Conduct of Operations, and code of conduct standards
• Preserve high-value records, including waste production and storage records

Core Functions

• Apply DOE, CFR, NARA, and NIRMA requirements to daily work
• Assess regulatory changes and their operational impact
• Mentor records team members
• Communicate procedures across all staff levels
• Drive process improvements
• Manage competing deadlines independently

Attendance

• Regular in-person attendance required