Admin/Clerical - Executive Assistant II
Saviance
Temporary Executive Assistant
This position is temporary to cover a 12 week maternity leave. Remote, ideally in Salt Lake City area to help support in-person office meetings as needed. Open to considering a temp that isn't local.
Summary: Performs complex secretarial work of an administrative nature, including record keeping. Adheres to the company's/department's confidentiality and HIPAA compliance programs.
Essential Functions:
- Composes and types routine memos and correspondence.
- Copies, faxes and routes information as requested.
- Establishes and maintains official documents and records in appropriate files.
- Provides excellent organizational and time management skills; must adhere to and meet all deadlines.
- Responds independently to a broad range of inquiries.
- Keeps Supervisor's calendar up-to-date.
- Makes necessary arrangements to ensure details for meetings are completed.
- Takes shorthand and or speed writing efficiently.
- Participates in outside research, as necessary, for some projects.
- Prepares recurring and special reports and presentations by gathering data, interpreting data and assembling reports using PowerPoint, Excel, etc. for executive's review and distribution.
- Proofreads and edits materials.
- Provides confidential administrative and clerical support to executive.
- Receives, opens, sorts, reads and prioritizes executive's mail.
- Schedules appointments, meetings, conferences, luncheons, hotel reservations and travel plans.
- Serves as a receptionist for executive, receiving and screening visitors and telephone calls.
- Serves as recording secretary for committee(s), scheduling meetings, distributing materials, recording and transcribing meeting minutes.
- Strong call-screening capabilities in dealing with salespeople and non-essential calls.
- Types documents, memos, correspondence, presentations, forms, charts, tables and the like from rough draft.
- Complies with required workplace safety standards.
Knowledge/Skills/Abilities:
- Excellent knowledge of Microsoft Office Suite (Word/Excel/Access/Power Point) including mail merges and the ability to type 65+ wpm.
- General knowledge of industry related issues particularly Medical Managed care/Medicaid program.
- Ability to deal with all levels of staff; must be professional and diplomatic.
- Excellent interpersonal, verbal and written communication skills.
- Ability to abide by Molina's policies.
- Ability to maintain attendance to support required quality and quantity of work.
- Maintain confidentiality and comply with Health Insurance Portability and Accountability Act (HIPAA).
- Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers and customers.
Required Education: Associate's Degree of equivalent experience
Required Experience: 2+ years Executive Assistant experience
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