PS Executive Assistant

: Provides complex administrative support for the Division of Cardiovascular Medicine, primarily working in Cardiovascular Medicine Staff and Faculty. This position is eligible for the hybrid schedule after 3 months of training. This position is eligible for generous university benefits ( ) including; medical-dental-wellness coverage ( wellness.php ) , an additional immediately vested14.2% of salary employer contribution ( ) to retirement (401a), paid leave ( ), paid holidays ( ), tuition assistance ( ) for employees and family, free UTA transport pass ( ) and others. Please see additional benefits details at: Responsibilities This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers, and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. PROBLEM-SOLVING 1. Schedules and coordinates meetings for faculty and staff: creates agendas, takes meeting minutes as requested and distributes, and sends meeting reminders 2. Assists with faculty recruitment via coordinating recruitment visits. 3. Manages faxes for the division. 4. Coordinates ACLS/BLS training for physicians. 5. Assists with hiring Post-Doc Fellows for supported physicians as needed. 6. Tracks medical licensing and credentialing for supported physicians & clinicians; assists with renewing and submits applications as needed. This is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Bachelor's degree in Business, Finance, Health Care Administration or a related field, or equivalency (one year of education can be substituted for two years of related work experience) required. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required. This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers, and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences Type Benefited Staff Special Instructions Summary Additional Information The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action: Director/ Title IX Coordinator Office of Equal Opportunity and Affirmative Action ( OEO /AA)383 University Street, Level 1 OEO Suite Salt Lake City, UT 84112View phone number on us.fitly.work View email address on us.fitly.work Online reports may be submitted at oeo.utah.edu For more information: To inquire about this posting, email: View email address on us.fitly.work or call View phone number on us.fitly.work. The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at View phone number on us.fitly.work for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at View phone number on us.fitly.work or View phone number on us.fitly.work or University Human Resource Management at View phone number on us.fitly.work if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
  • Yes
  • No

• * Indicate the number of years of office management and/or supervisory experience that you have:
  • Less than 1 year
  • 1 year or more, but less than 2 years
  • 2 year or more, but less than 4 years
  • 4 years or more, but less than 6 years
  • 6 years or more

• * Indicate your level of knowledge/expertise in finance/budgeting:
  • None
  • Minimal
  • Moderate
  • Extensive

• * Do you have previous work experience in a college/university environment?
  • Yes
  • No

Applicant Documents

• Resume

• Cover Letter

• Addendum to the University of Utah - Veteran Only - Call View phone number on us.fitly.work after submission

• Appropriate discharge document (such as a DD-214 - Member Copy 4) - Veteran Only - Call View phone number on us.fitly.work