Executive Administrative Assistant

Executive Assistant To The Chief Medical Officer (CMO)

At Medtronic, you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A day in the life

At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We're working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.

This position will be based in Mounds View, MN.

The Executive Assistant to the Chief Medical Officer (CMO) provides strategic, high-impact executive support within a large, global medical device organization focused on Structural Heart therapies. This role goes beyond traditional administrative support and functions as an extension of the CMOdriving operational rigor, enabling clinical and medical strategy execution, and ensuring seamless coordination across global clinical, regulatory, R&D, quality, and commercial organizations.

The ideal candidate brings deep experience supporting senior medical or R&D leadership in complex, highly regulated environments and demonstrates exceptional judgment, discretion, and executive presence.

Key responsibilities

Strategic executive partnership

• Serve as a trusted thought partner and operational extension of the CMO
• Anticipate priorities, risks, and opportunities across clinical, medical affairs, and regulatory initiatives
• Independently manage competing demands to protect and optimize executive focus

Executive calendar & priority management

• Own the CMO's complex, global calendar, aligning time with enterprise and franchise-level priorities
• Proactively resolve conflicts, sequence engagements, and ensure preparedness for critical decision-making forums
• Gatekeep requests and communications with a strong understanding of organizational dynamics

Structural heart leadership & governance support

• Coordinate leadership team meetings, operating reviews, and governance forums across Structural Heart
• Prepare high-quality briefing materials, executive summaries, and decision documents
• Track strategic initiatives, action items, and cross-functional commitments to ensure follow-through

Clinical, medical affairs & regulatory enablement

• Support administrative and operational aspects of clinical development and medical affairs activities
• Coordinate preparation of materials for advisory boards, investigator meetings, regulatory interactions, and audits
• Maintain structured oversight of confidential clinical, medical, and regulatory documentation
• (This role does not perform regulatory decision-making but enables execution and compliance readiness.)

Cross-functional & global coordination

• Act as a central coordination point between the CMO and global teams including:
• Clinical Development
• Medical Affairs
• Regulatory Affairs
• R&D / Engineering
• Quality & Compliance
• Commercial & Market Access
• Navigate matrixed organizations and align stakeholders across regions and time zones

Communication & executive messaging

• Draft, edit, and manage executive-level communications, presentations, and internal updates
• Ensure clarity, consistency, and alignment with corporate and franchise strategy
• Handle sensitive communications with diplomacy and professionalism

Travel, logistics & executive operations

• Manage complex global travel logistics, including international itineraries
• Oversee expense management and administrative compliance
• Anticipate and mitigate logistical challenges to ensure continuity of executive operations

Confidentiality, compliance & risk management

• Handle highly sensitive information related to clinical data, physician relationships, and regulatory strategy
• Maintain strict confidentiality and adhere to corporate, legal, and healthcare compliance requirements
• Serve as a role model for integrity, discretion, and professionalism

Must have; minimum requirements

• Minimum 6 years of experience supporting senior executives, preferably:
• CMO, Chief Scientific Officer, or R&D leadership
• Large medical device, biotech, or pharmaceutical organizations
• High School Diploma or equivalent

Nice to have

• 8 -10 years experience in cardiovascular, interventional cardiology, or Structural Heart strongly preferred
• Familiarity with Structural Heart therapies (e.g., TAVR, TMVR, transcatheter repair/replacement technologies)
• Experience supporting clinical trials, medical affairs, or regulatory interactions
• Exposure to global product lifecycle management in MedTech

Leadership attributes

• Executive presence with confidence interacting at Board and ELT levels
• Highly proactive, solutions-oriented, and detail-driven
• Trusted partner who balances urgency with precision
• Calm, resilient, and adaptable under pressure

Core competencies

• Exceptional executive-level judgment and organizational agility
• Strong business and clinical acumen with ability to synthesize complex information
• Outstanding written and verbal communication skills
• Ability to operate autonomously in a fast-paced, matrixed, global environment
• Advanced proficiency in Microsoft 365 and executive collaboration tools

Physical job requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

U.S. work authorization & sponsorship

At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.

Join us in our mission to alleviate pain, restore health, and extend lifewhere your unique background and perspective are valued.

Benefits & compensation

Medtronic offers a competitive salary and flexible benefits package

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).

The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan