VistAbility- Administrative Assistant (Richmond, CA)

VistAbility- Administrative Assistant (Richmond, CA)

Administrative Assistant (Richmond, CA) (

Join Our Team: Make an Impact, Have Fun, and Grow with Us!

Are you ready to make a real difference in your community? We're looking for an enthusiastic Administrative Assistant to support our dynamic Community Access Program in Richmond, serving adults with disabilities. This is your chance to be part of a vibrant team committed to advocacy, inclusion, and creating positive change!

What You'll Do:

• Manage daily office operations, including handling calendars, processing mail, ordering supplies, and distributing documents.

• Ensure accurate data entry into our system, and pull reports when needed.

• Assist with payroll records and wage data preparation.

• Track attendance and help prepare monthly billing for government contracts and additional invoicing.

• Organize and maintain a variety of confidential and non-confidential files, from personnel records to financial details.

• Support special projects and reports by gathering necessary information.

• Supervise and mentor any clerical assistants or volunteers, providing guidance and feedback as needed.

What We’re Looking For:

• Nice to Have:

• Friendly, responsible, and eager to learn.

• Strong interpersonal skills and the ability to multitask effectively.

• A solid work ethic and the ability to prioritize.

• Good judgment, flexibility, and adaptability.

• Must Have:

• 1+ years of administrative experience.

• A valid CA driver’s license and a clean driving record.

• Proficiency in Microsoft Word, Google Suite, and Excel.

• Strong business English, including spelling and punctuation.

• Basic math skills.

Why You’ll Love Working Here:

Employer-paid benefits:Medical, Dental, Vision, Life insurance, and LTD insurance valued atapproximately $424.84 per pay period(about $5.23 per hour)Paid time off:• 11 paid holidays + 1 birthday holiday• 12 sick days per year• 10–25 vacation days per year (based on tenure)• 30 hours of bereavement leave• Up to 2 weeks of paid jury dutyRetirement:2% employer 403(b) match after one year of serviceEmployer pays 100% of retiree dental and Medicare supplement premiums for eligible employeesEmployees may be eligible for discretionary bonuses.Mileage is reimbursed at the IRS rate for approved business travel.Required business use of a personal cell phone is reimbursed through a semi monthly stipend.

Position Details:

• Location:Richmond, CA

• Hours:Monday - Friday, 8:00 am - 3:30 pm (37.5 hours per week)

• Compensation:$21 per hour

Why Choose Us?We’re more than just a workplace. We’re a community that values your growth, your well-being, and the positive impact you’ll make. If you’re passionate about fostering inclusion and want to be part of a team that truly cares, apply today!

Program: GMC

This is a full time position