Office Coordinator

Office Coordinator

FLSA Non-Exempt

Essential Duties & Responsibilities:

• Serves as primary person for the front desk/switchboard
• Coordinate technology requests for client meetings
• Distribute time sensitive communication materials to appropriate service teams
• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients; Check voicemail from General Mailbox
• Reserve conference rooms for meetings
• Schedule meetings and appointments
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Submit building maintenance requests
• Catering orders for internal meetings
• Provide exceptional customer service and assist colleagues and clients whenever necessary
• Culture ambassador and promote office morale
• Other duties as assigned

Requirements:

• Must be highly organized and able to work independently
• Must be detail-oriented and very efficient
• Must be flexible and have a great attitude
• Must have the ability to manage multiple projects and priorities in a fast-paced environment
• Must have excellent verbal and written communication skills
• Must be proficient in Word, Excel and PowerPoint