Executive & Legal Practice Assistant

We are seeking an Executive & Legal Practice Assistant to support executive leadership and the legal practice within a Commercial, Intellectual Property & Technology group. This role combines executive-level administrative support with legal practice assistance in a fast-paced law firm environment. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while maintaining confidentiality and delivering exceptional client service. This is a full-time, on-site position requiring a Monday through Friday schedule during regular business hours, with occasional overtime as needed. Key Responsibilities Executive Support Manage special projects assigned by executive leadership. Coordinate and track project timelines to ensure timely completion. Manage complex executive calendars and scheduling. Coordinate internal and external meetings. Arrange domestic and international travel. Prepare meeting agendas, materials, and presentations. Attend meetings and record meeting minutes as requested. Assist with firm events, retreats, and leadership initiatives. Collaborate with departments across the organization. Perform additional administrative projects as assigned. Legal Practice Support Perform conflict checks using legal conflict management software. Draft engagement letters and conflict waivers. Prepare legal correspondence and manage attorney calendars. Track attorney CLE requirements and maintain related records. Process expense reimbursements. Prepare, format, proofread, and revise legal documents. Assist with attorney pre-billing and billing support. Coordinate document execution through DocuSign. Support scanning, copying, and document management projects. Assist with additional legal and administrative assignments as needed. Qualifications Minimum of 4 years of Executive Assistant experience supporting senior leadership. Bachelor's degree with 3–5 years of experience in a legal or professional services environment, or high school diploma with 5–7 years of relevant experience, or an equivalent combination of education and experience. Advanced proficiency with Microsoft Office and document management systems. Strong organizational, project management, and multitasking abilities. Excellent business writing, proofreading, and communication skills. Professional demeanor with exceptional interpersonal skills. Ability to anticipate needs and work independently. Experience handling highly confidential information with discretion. Familiarity with transactional and corporate legal terminology, contracts, and agreements. Strong customer service skills with the ability to communicate effectively with attorneys, clients, and internal teams. Legal Secretary or Paralegal certification preferred. Experience with liquor licensing, cannabis licensing, or other regulatory matters is a plus. Medical, dental, and vision insurance. 401(k) with employer match and profit sharing. Paid time off and paid holidays. Disability and life insurance. Parental leave. Community service leave. Annual discretionary bonus. Workplace wellness program.Professional development and training opportunities. #J-18808-Ljbffr