Office Assistant I

Job Title

Evening Office Assistant I

Job Description

The evening Office Assistant I provides general receptionist duties and assistance for instructors at the Adult Learning Center (ALC).

Duties

Description of Essential Duties:

• Provides reception services to ALC visitors and students.
• Accepts all incoming phone calls, provides individuals with accurate information, and takes messages for appropriate staff/instructors.
• Performs assessment testing for Adult Education students.
• Assists in registration for evening students.
• Secures building in the evening.
• Performs clerical duties as assigned including but not limited to copying, collating materials for instructors, filing, faxing, and preparing correspondence and forms.

Description of Other Duties:

• Serves as backup for data entry using student information systems (Banner and DAISI) for student registrations, testing, attendance, and progress as required by grants.
• Performs other job-related duties as assigned.

Overall Accountabilities:

• Demonstrates Black Hawk College core values.
• Understands the importance of accuracy and timeliness of work.
• Demonstrates dependability.
• Maintains up-to-date job knowledge of Adult Education and PaCE programs and services.
• Maintains up-to-date job knowledge of student information systems.
• Works cooperatively with others.
• Communicates professionally and in a pleasant manner.
• Maintains student confidentiality, security, and permanency of all records/information.

Principal Working Relationships:

• Reports directly to Adult Learning Center Coordinator.
• Works directly with ALC staff and faculty.
• Works directly with the students and visitors.
• Works cooperatively with all Adult Education and PaCE program staff and faculty and other College-wide employees.
• Works cooperatively with community agencies as needed.

Education & Experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High school diploma or equivalent required.
• One year office/receptionist experience preferred. Three years of office experience desirable.
• Strong verbal communication skills required.
• Ability to maintain confidential information required.
• Ability to work with diverse populations required.
• Computer experience with Microsoft Office (Word, Excel, Outlook) preferred.

Supplemental Information

This position does not qualify for any benefits.