Human Resources Assistant

The Human Resources Assistant provides professional support across various HR functions, including pre-employment screenings, onboarding/offboarding, compliance, and HRIS management. This role involves working closely with cross-functional departments and interacting regularly with employees, requiring strong written and verbal communication skills to deliver outstanding customer service. The HR Assistant will proactively address and resolve inquiries and issues related to agency policies and procedures, demonstrating initiative and problem-solving abilities. Additionally, the HR Assistant will play a key role in fostering a positive work environment by promoting a supportive and inclusive culture, encouraging a positive attitude, and helping to uphold the organization's values and mission. Responsibilities Maintain and update personnel records in the HRIS and other relevant systems to ensure data integrity and accuracy Oversee the full onboarding and offboarding lifecycle, ensuring a smooth and positive employee experience Manage and coordinate all preemployment screenings (background checks, clearances, drug screenings, etc.) Effectively address employee inquiries and issues related to agency policies, the HRIS, HR procedures, etc. Provide administrative support to the HR department, including but not limited to filing, mail distribution, and creation and processing of forms Manage department email box, respond to and/or forward inquiries in a timely manner Actively contribute to the implementation and enhancement of the onboarding process; recommend continuous process improvements within job functions Coordinate new hire orientation sessions and other HR and organizational employee events Maintain and distribute monthly and ad hoc reporting - Staff Directory, new hire report, and offboarding report Record minutes for employee relation and disciplinary meetings, as needed Work closely with cross-functional departments and maintain open lines of communication Actively identify opportunities for process improvements and suggest effective solutions Perform other duties/responsibilities as assigned within the scope of the position Requirements Bachelor’s degree in Human Resources, Business Administration, or a related field preferred A minimum of one (1) year professional HR or administrative support experience required Experience with Microsoft Office Suite, including SharePoint and Teams Excellent communication and interpersonal skills to manage sensitive and confidential situations with tact, professionalism, and diplomacy Proven ability to manage multiple tasks and prioritize effectively in a fast-paced environment This position is based in Staten Island, with rare, as-needed travel to the Brooklyn location Ability to perform the essential functions of the job with or without a reasonable accommodation Why Join Us? Generous Paid Time Off & Holidays: Maintain a healthy work-life balance with our comprehensive PTO package: 13 paid holidays throughout the year, Summer Fridays to make the most of the season, ample time off so you can recharge and focus on what matters most. Extensive Training & Professional Development: Gain hands-on experience with comprehensive training programs to enhance your skills and career growth. Robust Health Coverage (medical, dental & vision): Stay covered with our significantly subsidized plans designed to fit your needs. Agency Paid Life Insurance & Financial Security: We provide an agency paid life insurance policy, a generous 403(b) retirement plan (with agency contribution), and a tax-deferred annuity to secure your future. Commuter Benefit Program & Flexible Spending Account (FSA): Save money on daily expenses with our Commuter Benefit Program, using pre-tax dollars for transportation costs like parking and transit. Our FSA plan also allows you to save on medical, dental, and dependent care expenses, reducing your taxable income. Exclusive Perks & Discounts: You'll gain access to Plum Benefits, the leading corporate entertainment benefits provider, to receive exclusive discounts and special offers for top attractions, sporting events, travel, and more. Seamen’s Society is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law. #J-18808-Ljbffr Seamenssociety