Supply Chain Coordinator

Location: ETRO Head Office, Vancouver

Employment Type: Full Time

The Purchaser plays a critical role in ensuring procurement processes align with organizational goals, delivering cost and schedule certainty for clients. This role involves sourcing, negotiating, and managing vendor relationships for essential equipment, materials, and fixtures. The Purchaser collaborates with Preconstruction, Estimating, and Project Directors to align procurement strategies with project needs. Success in this role requires strong negotiation skills, meticulous organization, and the ability to navigate long lead times effectively.

Focus Area: Strategic Procurement, Vendor Relations, Inventory Oversight, Collaboration with Teams

• Review construction drawings, specifications, schedules, and addenda to understand required materials, equipment, finishes, quantities, and installation constraints.
• Complete accurate material quantity take-offs from electrical and construction drawings, including identifying device counts, fixture quantities, cable/conduit requirements, distribution equipment, supports, and related accessories.
• Develop and maintain strong relationships with suppliers and vendors. Build and maintain strong supplier relationships while holding vendors accountable for accurate quotations, agreed delivery dates, product quality, and responsive service.
• Negotiate contracts and Master Service Agreements to secure favorable terms.
• Source plumbing and electrical fixtures, equipment, and materials locally and internationally.
• Obtain samples, submittals, and alternate quotations as required. Issue RFQs to approved suppliers and actively follow up to obtain complete, competitive quotations within project deadlines.
• Create and issue purchase orders in accordance with company procurement procedures, ensuring all agreed scope, drawings, revisions, pricing, delivery dates, and terms are captured.
• Track commodity and material prices to inform procurement strategies.
• Monitor lead times and availability of critical materials, ensuring alignment with project timelines. Track long-lead and critical-path materials from quotation through delivery, escalating potential delays early to project leadership.

• Collaborate with Preconstruction and Estimating teams to identify procurement needs.
• Partner with Project Directors to maintain deliverables and project schedules.
• Coordinate with estimators, project managers, site superintendents, and forepersons to confirm material requirements, installation methods, sequencing, and site delivery needs.
• Effectively communicate procurement strategies across project teams.
• Provide regular updates on procurement progress and address delays proactively.

• Develop procurement strategies to optimize supply chain efficiency and cost-effectiveness.
• Forecast future material demands and align strategies with industry trends.
• Analyze procurement data to identify opportunities for cost savings and efficiency improvements.
• Research alternate products and provide cost analysis for procurement decisions.

• Manage procurement documentation, including contracts, submittals, and quotations. Maintain organized procurement files, including RFQs, take-offs, quote comparisons, supplier correspondence, purchase orders, submittals, and delivery records.
• Export and organize take-off data into clear supplier quotation packages, including drawings, marked-up plans, specifications, alternates, project milestones, delivery requirements, and required breakdowns.
• Review supplier bills of materials (BOMs), quotations, and exclusions against the original take-off and construction documents to verify quantities, product compliance, pricing structure, lead times, and completeness.
• Identify discrepancies between supplier BOMs and project requirements, including missing accessories, incorrect quantities, non-compliant substitutions, duplicated items, or exclusions that could create cost exposure later.
• Obtain and compare quotations from multiple vendors where required, ensuring proposed products meet the specified basis of design or that substitutions are clearly identified for review.
• Prepare purchase recommendations that clearly outline supplier selection, pricing, scope inclusions/exclusions, lead times, freight, warranty, and potential procurement risks.
• Track and report on key procurement metrics to measure efficiency and cost control.
• Maintain an accurate database of vendor agreements, product details, and delivery schedules.
• Compliance: Ensure compliance with procurement policies and internal controls.

• Education: Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or related field.
• Experience: 8+ years in procurement, particularly in purchasing equipment with long lead times.
• Technical Proficiency: Proficiency in Google Suite and procurement management tools.
• Core Skills: Strong negotiation skills, vendor management, and strategic planning capabilities.
• Knowledge Base: Foundational understanding of building systems (mechanical, electrical, plumbing).
• Communication: Excellent written and verbal communication skills for vendor and internal collaboration.

• Join a team that values innovation, strategic planning, and collaboration.
• Opportunity to manage complex supply chains and impact high-visibility projects.
• Learn from and partner with experienced professionals across estimating and preconstruction.
• Be part of a company that prioritizes strong partnerships, cost management, and operational excellence.

If you’re a strategic thinker with a passion for problem-solving and building strong vendor partnerships, we’d love to hear from you. Please click the "Apply Now" button below!