Unit Clerk

Job Description

Job Description

Unit Clerk

RATE:$18 to $20 Per Hour

BENEFITS: 

• • Medical, Dental & Vision Insurance  

• • 401K  

• • Holiday Pay  

• • Paid Time Off  

• • Overtime Available  

POSITION SUMMARY:

This position provides clerical/secretarial support to the nursing department in the areas of medical records, transcription of physician orders and the general operation of the unit.

RESPONSIBILITIES/ACCOUNTABILITIES:

1 Provides secretarial support to the nursing staff as needed;

2 Delivers new admission chart to unit and initiates forms in preparation for admission;

3 Faxes physicians’ orders daily;

4 Delivers any faxed printouts to the appropriate department;

5 Completes daily transfer of the vital signs and weights from the daily assignment sheet to the resident’s chart;

6 Schedules appointments with physicians for the residents; relays the information to nursing;

7 Prepares discharge charts for medical records;

8 Performs chart audit and report any deficiencies to the Unit Director;

9 Maintains medical records per policy;

10 Schedules professional agency personnel as directed and supervised by the D.O.N.;

11 Keeps unit supplied with necessary forms;

12 Orders and charges accordingly, any necessary resident care supplies (i.e., tube feedings, isolation supplies);

13 Orders miscellaneous unit stock;

14 Completes daily staffing sheets, places in staffing book, and copies these sheets for Unit Director;

15 Assists in maintaining staffing needs on unit and making calls to fill staffing needs;

16 Refers requests for all information on residents or facility to unit director or nurse coordinator;

17 Greets and assists visitors entering unit;

18 Answers telephones, directs call and takes messages;

19 Performs other duties as assigned.

SPECIFIC EDUCATIONAL/VOCATIONAL REQUIREMENTS:

1 This position requires a high school degree with college/ business school coursework.

2 Experience with medical terminology and transcription is preferred.

3 Must be able to read, write and understand the English language.

JOB SKILLS:

1 Must have good written and verbal communication skills.

2 Must be able to type proficiently.

3 Must be able to competently operate phone system.

4 Must possess basic knowledge of operating a computer.

5 Must be able to operate standard office equipment including: copier, typewriter and facsimile machine.

6 Must possess the ability to positively interact with personnel, resident, family members, visitors, government agencies/personnel and the general public.

7 Must be able to handle a variety of assignments, some of moderate complexity and requiring considerable familiarity with the operating details of the facility.

8 Must demonstrate discretion in handling of confidential information.

9 Must provide annual verification of a negative TB skin test.

PERFORMS RELATED DUTIES:

1 Interacts with residents, families, visitors and employees.

2 He/she carries out other tasks as requested in situations where hands-on intervention/participation may be required.