Accounts Payable Administrator

Glenelg Country School (GCS) is an independent day school serving students age 2 – grade 12. Our mission is to cultivate a diverse community of learners who discover, contribute, thrive, and excel. We are seeking an Accounts Payable Administrator. Full time, 12 months, to join our team. This position ensures accurate and timely processing and payment of all invoices, check requests, and all other documentation. Essential Functions Perform full-cycle accounts payable, ensuring timely processing of invoices in accordance with payment terms. Match and code invoices to purchase orders, receipts, and supporting documentation. Review invoices/check requests/purchase requisitions/purchase orders for accuracy and proper documentation. Send invoices for approval, maintaining a log of activity. Receive and assign PO numbers to division purchase requisitions/transportation requests and maintain PO number log. Receive and sort mail. Enter invoices/check requests, and other documentation into AP system. Prepare weekly AP check runs, prepare checks for approval and signature, and file backup. Reconcile vendor accounts/statements. Prepare manual checks, process AP adjustments, and void AP checks/invoices. Prepare and maintain AP reports, including month‑end AP aging report and other reports as needed. Establish and maintain a good working relationship with vendors, communicating via phone and email. Prepare year‑end 1099 reports. Process sales tax returns. Assist with year‑end audit. Process credit card (Amex & PNC Visa cards) statements, reconciling to receipts and ensuring payments are made correctly. Perform light office tasks. Perform other duties as assigned. Education and Experience 2–3 years experience with Accounts Payable processing. Prefer AA degree or coursework in accounting. Knowledge of invoice processing, reconciliations, and payment procedures. Knowledge of accounting and the general ledger is desired. Experience with Paymerang and/or Blackbaud is a plus. Skills and Abilities To perform the job successfully, an individual should demonstrate the following: Proficient with Office365 and related Microsoft applications. Strong attention to detail. Manage many tasks and projects simultaneously while adhering to deadlines. Communicate respectfully, effectively, and in adherence to community guidelines. Consider a broad range of internal and external factors when solving problems. Compensation Range $55,000 – $65,000. GCS offers a robust benefits package including health insurances, retirement plan, and generous leave and holidays. #J-18808-Ljbffr