Business Coordinator

Business Coordinator

Our client, a top personal care manufacturing company is looking for a Business Coordinator in NYC! The successful candidate will have experience working in an administrative role in the personal care and beauty industry, managing vendor payments, purchase orders, and auditing invoices.

Role Overview:

• Contract Role: Approx. 6 months
• Pay: $32.97/hr on W2

Responsibilities:

• Coordinates all shipments from China by tracking status, confirming delivery dates, rerouting goods, obtaining Proof of Delivery (POD) documents, and reporting weekly to the Marketing team.
• Maintains a comprehensive status report for all team projects, including active Purchase Orders (PO) and delivery timelines.
• Issues POs while ensuring full compliance with auditing standards, including verifying quotes, approvals, and Cost Benefit Reports (CBR).
• Resolves receiving discrepancies by collaborating with suppliers and logistics providers, approving expedited services when necessary, and verifying that PIM documentation is complete.
• Manages vendor payments by confirming non-stock POs, auditing invoices for accuracy, and resolving blocked or parked invoices between receiving and finance departments.
• Tracks and reports quarterly and annual expenditures while managing the procurement of recurring accessories and assisting in the sourcing of new promotional items.

Required Qualifications:

• Experience working in an administrative role in the personal care and beauty industry.
• Experience managing vendor payments, POs, and auditing invoices.

If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit, and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results.