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Accounts Payable Clerk

Transwestern

Houston, TX
Accounts Payable Clerk

The Accounts Payable Clerk is responsible for ensuring accurate and timely processing of invoice payments and maintaining financial records. This role will work collaboratively with Property Management and Client Accounting teams to process financial data for use in maintaining account records.

Position Essential Functions

  • Review AP invoices in Supplier Invoice Work Area for proper coding and submitting for regional approval new process that is currently being tested.
  • Enter miscellaneous AR & AP invoices.
  • Create and upload supplier invoice EIB spreadsheets in Workday.
  • Create Suppliers in Workday, review the W9s for accurate information.
  • Maintain Supplier information on the Supplier record in Workday for any changes due to bank account additions/deletions or address changes.
  • Enter Supplier Contracts and generate installment invoices in Workday (maintenance/contract amendments.)
  • Scan deposits daily with reconciling prior day scans to the report from the deposit scanner.
  • Identify and record miscellaneous deposits, ACH's and wires in Workday daily.
  • Research unapplied customer deposits in Workday applying to existing invoices. Create customer invoices to apply the money or refund the deposit back to the customer. Provide a daily status report of all unapplied customer deposits to Regional and Corporate leadership.
  • Special projects as needed, including but not limited to: Create Excel based spreadsheets for uploading into Workday. Ability to manipulate data in Excel for research and decision making (Pivot Tables.)
  • Independently makes decisions/research system issues and appropriately elevates the issue when necessary.
  • Assist with the Dell Lease Program using Drive reports for EIB uploads and/or communication with Transwestern IT Department.
  • Assist in review and preparation of 1099 reporting.
  • Ability to communicate with suppliers, customers and other TW Team members daily by phone and by email.

Position Requirements

  • Some college preferred.
  • Proven experience as an Accounts Payable Clerk or in a similar role (2 + years).
  • Proficiency with Microsoft Office Suite; including Microsoft Word, Teams, and Excel.
  • Proficiency with Adobe.
  • xRM/Workday experience preferred.
  • Demonstrate strong analytical capabilities with a high attention to detail.
  • Ability to manage multiple projects, changing priorities and time-sensitive, workload(s).
  • Ability to work both independently and collaboratively within a team.
  • Ability to provide efficient, timely, reliable, and courteous service to internal and external customers.
  • Ability to keep information and internal communications confidential.
  • Exhibit excellent verbal and written communication skills.

Location: Houston, TX

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Vacancy posted 4 days ago
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